Administrative Support Specialist
1 week ago
The Personnel Administrator is a key member of the Personnel Group, responsible for handling administrative tasks, finding solutions to the needs of TEAM's global workforce, and maintaining TEAM's database with current information. This role requires cross-cultural understanding, sensitivity, compassion, and confidentiality, including a thorough grasp of office functions. While on-site work is a requirement for this role, a hybrid work schedule may be possible.
Key Responsibilities:
- Facilitate communication between the global workforce and various administrative functions, including assisting with sensitive communication in certain situations.
- Maintain data related to the coming and going of global workers, including reports, ministry transitions, and other facts captured in TEAM's databases.
- Administer tasks throughout home assignment and transitions lifecycles.
- Manage specific tasks/projects for the Personnel Group or other staff groups as requested by the Personnel Director.
- Manage various communication tasks with global workers, office staff, and other stakeholders.
- Process global worker mail received at the office at least once a week.
- Process and mail donor relations checks on behalf of the Donor Relations Department at least once a week.
- Receive, distribute, and archive prayer/newsletters from global workers.
- Serve global workers by facilitating the creation of official TEAM documents for residency or visa application situations, applying for Totalization certificates, and processing other document requests as needed.
- Initiate user logins, electronic document signatures, and official employee document archival.
- Facilitate the organization and maintenance of global worker partnership agreement document information.
- Participate in Personnel Group meetings, TEAM all-staff meetings, and other necessary meetings to understand and accomplish administrative tasks.
- Run necessary Personnel Group errands as needed.
- Be a contributing member of the Personnel Group in various tasks and activities.
- Assist in hosting global workers who visit the office by facilitating communication and organizing visits.
Qualifications:
- Spiritually mature with a growing relationship with Jesus Christ.
- A team player with a positive attitude, passionate about serving God and others.
- Effective verbal and written communication skills, able to adapt communication style to suit different audiences.
- Necessary reading skills to proofread and edit written material.
- Able to work with sensitive information and learn secure communication methods.
- Detail-oriented with attention to accuracy, able to follow and develop process steps.
- Be a learner and willing to participate in appropriate training and growth opportunities.
- Excellent computer skills and proficiency with technology, ability to troubleshoot technical difficulties as they arise.
- Experience with CRM tools and database entry is a plus.
- Dependable, confident, professional, and mature, with great interpersonal skills and empathy.
- Highly flexible with the ability to participate in both collaborative and independent work.
- Experience in the customer relations field is preferred.
- Excellent time management skills, able to handle daily routine tasks.
- Familiarity with and commitment to missions and mission activities.
- Two years of post-high school training or related work experience is preferred.
-
Administrative Support Specialist
18 hours ago
Aurora, Colorado, United States ADVANTAGE TRANSITION AGENCY LLC Full timeJob DescriptionAt Advantage Transition Agency LLC, we are seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Provide administrative support to ensure efficient office operations, including maintaining physical and...
-
Administrative Support Specialist
4 weeks ago
Aurora, Colorado, United States Assurance Support Services Agency Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Assurance Support Services Agency. As the face of our company, you will be responsible for providing exceptional customer service, managing phone calls and email correspondence, and performing various administrative tasks.Key ResponsibilitiesManage...
-
Administrative Support Specialist
4 days ago
Aurora, Colorado, United States Aurora Housing Authority Full timeAurora Housing Authority is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide a broad range of administrative tasks in support of the Assisted Housing Staff. Your primary responsibilities will include maintaining the overall filing system for the...
-
Administrative Support Specialist
2 weeks ago
Aurora, Colorado, United States Volt Full timeJob SummaryVolt is seeking an experienced Administrative Assistant to join our team in Aurora, Colorado. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including office operations, calendar management, and cross-team coordination.Key ResponsibilitiesProvide administrative support to the team,...
-
Administrative Support Specialist
4 days ago
Aurora, Colorado, United States Volt Full timeJob Summary:We are seeking an experienced Administrative Assistant to join our team at Volt. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including office operations, calendar management, and communication with internal and external stakeholders.Key Responsibilities:Provide administrative support...
-
Administrative Support Specialist
3 days ago
Aurora, Colorado, United States Aurora Housing Authority Full timeAurora Housing Authority is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide administrative support to the Assisted Housing Staff, including filing, faxing, and copying documents. You will also assist with the preparation and tracking of applicant and participant paperwork, as...
-
Administrative Support Specialist
1 week ago
Aurora, Colorado, United States Volt Full timeJob SummaryVolt is seeking an experienced Administrative Assistant to support the Constellation, Management, and Control (CMC) program area under Space Intelligence, Surveillance and Reconnaissance (S-ISR). The successful candidate will provide administrative support to the director, senior managers, and program teams, including office operations, calendar...
-
Administrative Support Specialist
2 weeks ago
Aurora, Colorado, United States The Computer Merchant, LTD. Full timeJob Title: Administrative AssistantJob Summary:We are seeking a highly skilled and organized Administrative Assistant to join our team at The Computer Merchant, LTD. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support to the...
-
Administrative Support Specialist
2 weeks ago
Aurora, Colorado, United States The Computer Merchant, LTD. Full timeJob Title: Administrative AssistantLocation: Aurora, COWage Range: $55-60 per hourJob Number: Required Skills:Current TS/SCI with the ability to obtain a Poly. ClearanceAbility to work with sensitive informationExcellent communication and organizational skillsWe are seeking an experienced Administrative Assistant to join our team at The Computer Merchant,...
-
Administrative Support Specialist
1 month ago
Aurora, Colorado, United States Adams Stove Company Full timeAdministrative Assistant OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team at the Adams Stove Company. As a key member of our team, you will provide exceptional administrative support to our staff and customers.Key Responsibilities:Manage and maintain calendars, contact lists, and customer databasesCoordinate...
-
Administrative Support Specialist
1 week ago
Aurora, Colorado, United States Children's Hospital Colorado Full timeJob SummaryWe are seeking an Administrative Professional to support our Therapeutic Apheresis department. The successful candidate will provide exceptional customer service, manage administrative tasks, and maintain accurate records.Key ResponsibilitiesProvide customer service support to patients, families, and internal staffManage administrative tasks,...
-
Administrative Support Specialist
2 weeks ago
Aurora, Colorado, United States SDC CPAs LLC Full timeJob OverviewWe are seeking a highly skilled Administrative Assistant to support our team in a fast-paced work environment. The ideal candidate will have experience with various office software, including Outlook, Microsoft Word, Excel, and Adobe, with a strong focus on QuickBooks.Key Responsibilities:Providing administrative support to our accountants and...
-
Administrative Support Specialist
2 weeks ago
Aurora, Colorado, United States Adams Stove Company Full timeAdministrative Assistant Opportunity at Adams Stove CompanyWe are seeking a highly skilled and organized Administrative Assistant to join our team at Adams Stove Company. As a key member of our team, you will provide administrative support to our sales and operations teams, ensuring seamless day-to-day operations.Key Responsibilities:Manage and maintain...
-
Administrative Support Specialist
1 week ago
Aurora, Colorado, United States Diamond Ridge Construction Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Diamond Ridge Construction. The successful candidate will be responsible for providing exceptional support to our front desk operations, ensuring a smooth and efficient experience for our clients and staff.Key Responsibilities:Manage front desk operations,...
-
Administrative Support Specialist
1 week ago
Aurora, Colorado, United States ADVANTAGE TRANSITION AGENCY LLC Full timeJob OverviewAt Advantage Transition Agency LLC, we are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our team. The successful candidate will be responsible for ensuring the smooth operation of our office, maintaining accurate records, and providing exceptional customer service.Provide administrative...
-
Administrative Support Specialist
1 month ago
Aurora, Colorado, United States NavitsPartners Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support our management team in Bolingbrook, IL.Key Responsibilities:Assist with scheduling multiple managers' calendars and travel arrangements.Provide administrative support to ensure seamless day-to-day operations.Collaborate with the team to achieve business...
-
Nuclear Medicine Imaging Specialist
5 days ago
Aurora, Colorado, United States HealthCare Support Full timeNuclear Medicine Imaging Specialist HealthCare Support is seeking a Nuclear Medicine Imaging Specialist to fill an opening with a healthcare system in CO.Daily ResponsibilitiesFollows established protocols and regulatory guidelines to manage the ordering, preparation, administration, storage, and disposal of radiopharmaceuticalsChooses suitable exposure...
-
IT Administrator
5 days ago
Aurora, Colorado, United States RTX Full timeJob SummaryRTX is seeking an IT Administrator to join our Middleware Platform Services team. The successful candidate will be responsible for implementing, managing, and supporting virtualized server infrastructure, network connectivity, and middleware services that are critical to the success and stability of our customers' web-based custom developed and...
-
Desktop Support Specialist in Aurora, CO
2 weeks ago
Aurora, Colorado, United States Desktop & Depot Support Full timeJob OverviewWe are seeking a highly motivated and career-driven individual to join our team as a Desktop Support Specialist in Aurora, Colorado.In this role, you will be responsible for providing workstation software break fix support, IMAC - PC install, moves, adds and changes, image loads, asset recovery, asset tagging, printer support, client center (tech...
-
IT Support Specialist
1 week ago
Aurora, Colorado, United States Columbia Helicopters Full timeJob SummaryColumbia Helicopters is seeking a skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical support to employees, troubleshooting computer hardware and software issues, and maintaining proper logs and records of computer and software deployments.Key ResponsibilitiesProvide daily...