Administrative Support Specialist

3 weeks ago


Aurora, Colorado, United States ADVANTAGE TRANSITION AGENCY LLC Full time
Job Description

At Advantage Transition Agency LLC, we are seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

  • Provide administrative support to ensure efficient office operations, including maintaining physical and digital filing systems.
  • Answer phone calls, direct callers to appropriate personnel, schedule appointments, sign for incoming packages, and assist clients and other visitors.
  • Respond to emails and other digital queries and correspondence, and manage calendars for senior staff, including making travel arrangements.
  • Draft and edit letters, reports, and other documents, and input and update information in databases and spreadsheets.
  • Prepare meeting agendas and take meeting minutes, and coordinate logistics for meetings, including room setup and catering.
  • Use word processing and presentation software to create and edit documents, and operate and maintain office equipment, including printers, copiers, and fax machines.
  • Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
  • Research as requested and compile and summarize information for reports or presentations.
  • Work closely with other administrative staff and support other colleagues as needed.
  • Maintain confidentiality and security, and ensure compliance with privacy policies and regulations.
  • Ensure that deadlines are met and adapt to changing priorities, and present a positive and professional image for the organization.

As an Administrative Support Specialist at Advantage Transition Agency LLC, you will have the opportunity to work with a dynamic team and make a real difference in the lives of our members. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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