Administrative Support Specialist
3 weeks ago
At Advantage Transition Agency LLC, we are seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.
- Provide administrative support to ensure efficient office operations, including maintaining physical and digital filing systems.
- Answer phone calls, direct callers to appropriate personnel, schedule appointments, sign for incoming packages, and assist clients and other visitors.
- Respond to emails and other digital queries and correspondence, and manage calendars for senior staff, including making travel arrangements.
- Draft and edit letters, reports, and other documents, and input and update information in databases and spreadsheets.
- Prepare meeting agendas and take meeting minutes, and coordinate logistics for meetings, including room setup and catering.
- Use word processing and presentation software to create and edit documents, and operate and maintain office equipment, including printers, copiers, and fax machines.
- Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Research as requested and compile and summarize information for reports or presentations.
- Work closely with other administrative staff and support other colleagues as needed.
- Maintain confidentiality and security, and ensure compliance with privacy policies and regulations.
- Ensure that deadlines are met and adapt to changing priorities, and present a positive and professional image for the organization.
As an Administrative Support Specialist at Advantage Transition Agency LLC, you will have the opportunity to work with a dynamic team and make a real difference in the lives of our members. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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