Office Operations Manager

2 weeks ago


Lombard, Illinois, United States Barton Staffing Solutions Full time
Job Description

We are seeking a highly skilled Office/Accounts Payable Clerk to join our team in Lombard, IL. The successful candidate will have prior experience in accounts payable, excellent communication skills, and attention to detail.

Main Responsibilities:
  • Manage all email correspondence for the owner, including responding to vendor inquiries and updating payment information.
  • Enter all invoices into our company system, ensuring accuracy and separating payments between checks, ACH, and credit cards.
  • Verify the accuracy of invoices matched with purchase orders sent by the purchasing agent, ensuring correct cost, pounds, and PO numbers.
  • Paying selected invoices by credit card, keeping track of organized records, and printing checks for invoices paid via check.
  • Daily review of bank statements to ensure timely payment processing, following up on outstanding payments.
  • Prepare and submit monthly export letters and pay insurance for overseas orders.
  • Maintain accurate filing systems, organizing office paperwork alphabetically.
  • Coordinate sample requests, tracking dates placed and shipped, and updating customer sheets in Excel.
  • Compile and submit month-end reports to our accounting firm, including printing reports, bank statements, ledgers, and aged payable reports.
Requirements
  • At least 3 years of experience as an office/accounts payable clerk in a manufacturing environment is preferred.
  • Excellent problem-solving skills, with a proven ability to work collaboratively and resolve issues with a positive attitude and mindset.
  • Strong written and verbal communication skills, with proficiency in Word, Excel, and Outlook.
Salary: Estimated $25/hour

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