Fiber Construction Project Administrator

2 weeks ago

Kirkland, Washington, United States Ziply Fiber Full time
Job Overview

This position is remote.

Role Title: Fiber Construction Project Administrator

Salary Range: $41,250 to $68,750 annually, based on experience

Comprehensive Benefits Include: medical, dental, vision, 401k, flexible spending account, paid sick leave, paid time off, quarterly performance bonuses, training opportunities, career advancement, and education reimbursement programs.

At Ziply Fiber, we are dedicated to enhancing the connected lives of our communities every day. We provide the fastest home internet service in the Northwest, focusing on areas that have been traditionally underserved by mainstream internet providers. As our advanced fiber network expands across WA, OR, ID, and MT, we are seeking team members who can contribute to our growth and help us achieve our objectives.

We may be constructing internet infrastructure, but our focus is on real people. We aim to foster relationships and deliver refreshingly excellent experiences to our customers and communities.

We prioritize our values in all interactions:

Genuinely Caring: We treat our customers and colleagues as individuals, often as neighbors, and give them our full attention.

Empowering You: We enable our customers to select the products that best suit their needs and support our employees in implementing solutions that enhance the experiences of our customers and colleagues.

Innovation and Improvement: We consistently seek ways to enhance the experiences of our customers and each other.

Earning Your Trust: We build trust through clear and transparent communication, presenting ourselves as real people rather than a corporation.

Position Summary:

The Fiber Construction Project Administrator plays a crucial role in maintaining organization and efficiency within our teams by providing extensive administrative support and reporting functions for our Fiber Design and Construction division.

Key Responsibilities:

  • Identify, interpret, compile, analyze, post, prepare, and verify cyclical/statistical data/orders/information by developing, formatting, generating, and maintaining specialized reports, files, and/or spreadsheets using various software packages.
  • Input, track, ensure accuracy, and summarize data; coordinate information with other departments to achieve objectives; identify trends and patterns.
  • Assist the Construction Manager with timekeeping, attendance, and technician leave management.
  • Support the Engineering Manager with various project assignments and tracking responsibilities, including financial oversight, permit applications, and payments.
  • Assist local Construction and Inspection teams with material procurement and usage tracking.
  • Support the Manager and CPA team with project assignments, tracking, and closure criteria.
  • Manage permit processes, including management, closures, document uploads, task management, and other project closure responsibilities.
  • Perform additional duties as necessary to support the business and its evolving needs.

Qualifications:

  • High School diploma or GED equivalent required; Associate degree preferred.
  • Minimum of two (2) years of experience in an administrative capacity required.
  • Familiarity with engineering accounting guidelines for vendor invoicing and data validation in support of the Inspection and Management team.
  • Experience with various Ziply Construction and Accounting software systems preferred.

Knowledge, Skills, and Abilities:

  • Proficient keyboard skills, both alpha and numeric, with an emphasis on accuracy and speed.
  • Working knowledge of Microsoft Excel, Smartsheets, and other project management software suites.
  • Demonstrated effective organizational skills.
  • Ability to safeguard confidential information.
  • Capacity to work independently and apply sound judgment and reasoning skills to various situations.
  • Ability to collaborate effectively within a team and across departments.
  • Strong verbal and written communication skills, attention to detail, and organizational abilities.
  • Ability to meet critical deadlines.
  • Ability to adapt to rapidly changing priorities and schedules.
  • Commitment to providing excellent customer service.

Work Authorization:

Applicants must be authorized to work in the US for any employer. Sponsorship is not available for this position.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this role successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for extended periods; most time is spent sitting in a comfortable position with frequent opportunities to move about. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment and Additional Information:

Work is conducted in an office environment with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work is primarily in a modern office setting.

At all times, Ziply Fiber must be your primary employer. Unless otherwise prohibited by law, employees may not hold outside employment or be self-employed without obtaining written approval from Ziply Fiber. Employees should ensure that any outside employment or self-employment does not conflict with their responsibilities to Ziply Fiber or its business interests.

Diverse Workforce / EEO:

Ziply Fiber is an equal opportunity employer. We will consider all qualified candidates regardless of race, color, religion, national origin, gender, age, marital status, sexual orientation, veteran status, and the presence of a non-job-related handicap or disability or any other legally protected status.

Ziply Fiber requires a pre-employment background check as a condition of employment. We may also require a pre-employment drug screening.

Ziply Fiber is a drug-free workplace.

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