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Grants and Contracts Administrator

2 months ago

Kirkland, Washington, United States Friends of Youth Full time
Job Summary

We are seeking a highly skilled Grants and Contracts Administrator to join our team at Friends of Youth. As a key member of our financial operations team, you will be responsible for ensuring the efficient and effective management of grants and contracts.

Key Responsibilities
  • Grants and Contracts Administration
    • Review grant contracts, awards, and policies to identify fiscal requirements and allowable costs for compliance and grant billing requirements and other deliverables.
    • Set up new grants when received; generate an ID, enter budget information into the financial system, and update the invoicing and reporting trackers.
    • Ensure timely billing to grantors for services rendered as allowed in the contract.
    • Track aging of receivables and follow up as necessary for timely payments.
    • Copy receipts and provide documentation required by the grantor.
    • Inform management of any audited findings, overdue invoices, and budget concerns.
    • Provide advice and problem-solving support to directors and managers of programs to meet grant requirements.
    • Update and present quarterly financial reports to directors and managers of programs.
    • Prepare financial reports per grantor requirements.
    • Maintain grant billing documentation in an organized and searchable manner.
    • Support the finance department in annual audit and site visits.
    • Assist with preparation of annual operating budget.
    Requirements
    • Education and Experience
      • Bachelor's degree in accounting or finance required.
      • Minimum of 1 year experience in general accounting and accounts payable.
      • Non-profit experience preferred.
      • Grant accounting experience preferred.
      • Demonstrated working knowledge of MS365 Power Platform.
    • Additional Requirements
      • Must satisfactorily pass criminal history check.
      • Must satisfactorily pass tuberculosis (TB) test.
      • Must have reliable transportation and a valid Washington State driver's license (or be able to obtain one by date of employment).
      • Employees and volunteers who operate their own or Friends of Youth vehicles on Friends of Youth business must have a safe driving record as defined by Friends of Youth.
      • Employees and volunteers who operate their own vehicle(s) on Friends of Youth business must carry auto liability insurance that complies with the requirements of Friends of Youth.
      • Proof of COVID-19 vaccination is required. There are no exemptions.
      • Ability to be onsite in Kirkland, WA Monday through Friday 8:30AM to 5:00PM
    • Knowledge, Skills, and Abilities
      • Able to engage with diverse populations in a culturally responsive manner.
      • Demonstrate a commitment to the values of diversity, equity, and inclusion by honoring and celebrating diverse characteristics and expressions of personal identity.
      • Strong commitment to Friends of Youth's mission, vision, and values.
      • Excellent verbal and written communication skills.
      • Demonstrated knowledge of GAAP.
      • Knowledge of OMB Uniform Guidance, cost principles, and audit requirements for federal awards preferred and/or able to quickly learn and apply these types of requirements.
      • Knowledge of County and Federal HHS/HUD grant guidelines preferred and/or able to quickly learn and apply these types of requirements.
      • Strong organizational, analytical, and problem-solving skills and attention to detail.
      • Able to work independently, self-direct, and obtain the information needed to perform daily and evolving functions.
      • Able to manage multiple tasks and projects, meet multiple and often conflicting deadlines, and keep up with a fast-paced ever-changing work environment.
      • Demonstrate flexibility in work settings, maturity of judgment, and ability to maintain cooperative diplomatic working relationships with coworkers, directors, managerial team, and grantors.
      • Proficient skill set with Microsoft Office programs.
      Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time. In this position, you must be able to regularly lift and/or move up to 20 pounds.

Benefits
  • Generous time off including 15 vacation days per year, paid sick leave, 11 paid holidays, 2 social justice leave days per year for full-time employees
  • Health insurance package including medical, dental, vision, 24/7 access to telehealth, long-term disability, and life insurance
  • Retirement plan with match

Friends of Youth is committed to equity and creating a diverse and inclusive work environment as an equal opportunity employer. We welcome, honor, and celebrate our clients, colleagues, and communities' diverse identities and cultures.