Chicago Office Coordinator
2 weeks ago
We are seeking a highly skilled and professional Receptionist to join our Office Services Department. As a key member of our team, you will provide exceptional support to our Reception and Facilities functions, ensuring a seamless and efficient experience for our guests and colleagues.
Key Responsibilities- Provide warm and welcoming greetings to guests, directing them to assigned conference rooms as needed.
- Act as the primary point of contact for incoming phone calls, ensuring timely and professional responses.
- Ensure guests are properly registered with building security, maintaining confidentiality and adhering to procedures.
- Issue new or replacement key cards to employees and visitors, collecting temporary key cards as required.
- Assist with monthly hospitality requests, including menu design and food ordering.
- Order and replenish air fresheners and decorations for VIP guest rooms and GCM restrooms.
- Update monthly Zoom signage in all GCM conference rooms.
- Support the Office Services team in providing tours to new hires and interns.
- Perform general administrative duties and projects as needed.
- Associate's degree or equivalent work experience.
- Minimum 2 years of related professional experience interacting with executive and senior management.
- Business professional attire required.
- Proficient knowledge of Microsoft Office Suite.
- Outstanding verbal and written communication skills.
- High degree of integrity and ability to maintain confidentiality.
- Demonstrated initiative and ability to work in a fast-paced, changing environment.
- Proven ability to work independently and as part of a team.
- Proven experience managing multiple priorities with competing deadlines.
- Outstanding organization, decision-making, and problem-solving skills.
- Ability to take control and manage tasks independently to closure.
- Flexibility and adaptability to changing working conditions.
GCM Grosvenor is a global alternative asset management solutions provider with approximately $79 billion in assets under management. We are proud to offer our employees a comprehensive benefits package focused on health and wellness, retirement planning, and diversity and inclusion. Our firm is headquartered in Chicago, with offices in New York, Toronto, London, Frankfurt, Tokyo, Hong Kong, Seoul, and Sydney.
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