Event Production Coordinator

2 months ago


Chicago, Illinois, United States Uniting Voices Chicago Full time
About the Role

Uniting Voices Chicago is seeking a highly organized and detail-oriented Event Production Coordinator to join our team. As a key member of our production team, you will be responsible for planning and executing concerts, including contracted engagements and events produced by the organization.

Key Responsibilities
  • Liaison and Communication: Serve as the primary point of contact for artistic collaborators, event producers, and other stakeholders to ensure seamless communication and coordination.
  • Event Planning and Execution: Plan and execute concerts, including venue selection, vendor management, and logistical arrangements.
  • Financial Management: Oversee financial aspects of events, including expense tracking, revenue management, and payment processing.
  • Equipment and Supply Management: Assume responsibility for all equipment and supplies necessary for production, including moving and receipt of equipment.
  • Timeline and Scheduling: Create and manage timelines for events, ensuring all parties are informed and on track.
  • Program and Marketing Materials: Compile information for concert programs and other marketing materials.
  • Travel and Accommodations: Coordinate travel and accommodations for guest artists and other stakeholders.
  • Master Calendar Management: Maintain a master calendar of concerts and events for the organization.
Requirements
  • Education and Experience: Bachelor's degree in a related field or equivalent work experience, including knowledge of music, audio, and the performing arts.
  • Organizational Skills: Strong organizational skills, with a commitment to excellence and attention to detail.
  • Project Management: Excellent project management, prioritization, and problem-solving skills, with the ability to remain calm under pressure.
  • Communication and Interpersonal Skills: Outstanding communication and interpersonal skills, with the ability to establish strong working relationships with diverse individuals and organizations.
  • Physical Demands: Ability to move equipment and work on your feet for extended periods.
  • Travel and Flexibility: Ability and willingness to travel throughout the city and surrounding area, and work nights and weekends as needed.
  • Software and Technical Skills: Proficient in Google Suite and basic knowledge of A/V equipment and Salesforce.
About Uniting Voices Chicago

Uniting Voices Chicago is a civic treasure and model for urban music education, providing transformative programs to over 80 schools and 12 community-based after-school music programs. As a national and international touring ensemble, we have performed for dignitaries and artists around the world.

We offer a dynamic and supportive work environment, with a focus on diversity, equity, and inclusion. If you are a highly organized and detail-oriented individual with a passion for music and event production, we encourage you to apply for this exciting opportunity.



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