Financial Operations Specialist

1 week ago

Newport, Maine, United States Hometown Health Center Full time
Job Overview

POSITION SUMMARY:

The Financial Operations Specialist plays a crucial role in delivering administrative and fiscal support to the Chief Financial Officer (CFO) and the Finance Director. This position is responsible for upholding Hometown Health Center's financial policies and procedures to ensure streamlined operations, collaborating closely with Senior Management. The role is aligned with the mission, vision, and values of Hometown Health Centers.

KEY RESPONSIBILITIES:

  1. Prepare standard and adjusting journal entries on a monthly basis.
  2. Assist in the formulation of the annual budget.
  3. Support various organizational reporting needs.
  4. Contribute to the preparation for the annual audit.
  5. Recommend enhancements to improve and update the organization’s financial systems and procedures as necessary.
  6. Provide clerical assistance, including copying, faxing, mailing, and filing as required.
  7. Ensure appropriate approval signatures are obtained prior to processing invoices.
  8. Input all invoices into the accounts payable system and prepare checks.
  9. Timely file documentation, including invoices and computer-generated reports.
  10. Verify vendor statements and follow up with vendors regarding any missing invoices.
  11. Facilitate vendor communications concerning account statuses.
  12. Post daily bank activities into cash journal software.
  13. Process all incoming deposit receipts by the end of the next business day.
  14. Assist with billing processes as needed.
  15. Handle bi-weekly payroll processing.
  16. Conduct check runs in accordance with HHC policy.
  17. Manage accounts payable and receivable in line with HHC policy.
  18. Establish and maintain fiscal files and records to document transactions.
  19. Prepare month-end closing procedures and bank statements.
  20. Participate in safety program training, drills, and educational sessions, which may include assignments to an emergency response team.
  21. Agree to and sign a non-disclosure agreement.

ADDITIONAL RESPONSIBILITIES:

  1. Perform other duties as assigned.

SKILLS AND COMPETENCIES:

  1. Strong organizational skills to manage multiple priorities while maintaining professionalism and composure.
  2. Ability to engage effectively with a diverse range of individuals.
  3. Excellent telephone communication skills.
  4. High level of confidentiality due to the sensitive nature of information handled.
  5. Capability to suggest improvements for workflow or system efficiency.
  6. Ability to work independently, demonstrating self-direction and flexibility.
  7. Proficient in prioritizing tasks effectively.
  8. Ability to perform tasks with minimal supervision.
  9. Maintain a high level of accuracy in a fast-paced environment.

GENERAL EXPECTATIONS:

  1. Commitment to the mission of Hometown Health Center.
  2. Professional demeanor and promotion of values such as respect, honesty, and dignity towards patients, families, and team members.
  3. Dedication to excellence and teamwork in enhancing patient care.
  4. Punctuality and appropriate use of time.
  5. Conscientious and cooperative performance of duties.
  6. Timely completion of work with minimal errors.
  7. Maintain a neat and professional appearance.
  8. Protect confidentiality and adhere to laws and principles regarding sensitive information.
  9. Compliance with Hometown Health Center's standards and policies.
  10. Reliable transportation.

PHYSICAL REQUIREMENTS:

The physical demands of this position require the ability to sit and operate a computer for extended periods, as well as engage in verbal communication. Occasional standing and walking may be necessary, along with the ability to lift or move items weighing up to 10 pounds. Vision requirements include close and distance vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

This role is primarily performed in a busy medical office setting with frequent deadlines. The noise level is generally quiet to moderate, and the position involves prolonged use of visual display terminals with proper ergonomic practices. Tasks may be repetitive, and employees are encouraged to alternate tasks to prevent injury.

QUALIFICATIONS:

Experience and Skills:

  • Minimum of one year of experience in finance.
  • Proficient in computer applications including Word, Excel, and PowerPoint.
  • Strong organizational skills to manage multiple priorities effectively.
  • Ability to work with a diverse range of individuals.
  • Effective communication skills over the phone.
  • High level of confidentiality regarding sensitive materials.
  • Capability to suggest workflow or system improvements.
  • Ability to work independently and flexibly.
  • Strong prioritization skills.
  • Ability to perform tasks with minimal oversight.
  • High accuracy in a fast-paced environment.

Education:

  • High school diploma or equivalent.
  • Associate degree in Accounting or Finance.

Note: All qualifications and skills are deemed essential unless otherwise indicated.

Compliance Statement: This position requires adherence to essential job functions as defined, with reasonable accommodations available for individuals with disabilities as determined by management.

Disclaimer: This job description does not constitute an employment agreement and is subject to change based on the employer's needs.

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