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Financial Operations Manager

2 months ago

Newport, Kentucky, United States Northern Kentucky University Full time
Job Summary

Northern Kentucky University is seeking a highly skilled and detail-oriented individual to fill the role of Financial Operations Manager. This position plays a critical role in overseeing the preparation, processing, reconciliation, reporting, and maintenance of financial and accounting documentation for federal, state, and institutional financial aid programs.

Key Responsibilities
  • Fiscal Operations Management
    • Work closely with the Associate Director to oversee fiscal operations of financial aid programs.
    • Manage budgeting, monitoring, reconciling, and reporting federal, state, and institutional financial aid funds, including work-study.
    • Prepare and submit financial aid state, federal, and institutional reports, including FISAP.
    • Coordinate oversight and drawdown of federal funds, reconciling ProSAM systems with Federal COD systems, including SAP.
    • Assist in the Direct Loan Program reconciliation process.
    • Collaborate with the management team and lead in responses to yearly audit findings. Serve as the department expert on matters related to account drawdown of federal and state funds.
  • Internal Fiscal Audits
    • Conduct internal fiscal audits.
    • Provide recommendations to the Office of Financial Assistance management team on detected fiscal issues related to federal, state, and institutional financial aid policies, rules and regulations.
    • Communicate effectively with internal and external stakeholders regarding financial aid matters.
    • Analyze financial aid data to identify trends, patterns, and areas for improvement.
    • Present findings to the management team and contribute to strategic decision-making.
  • Operational Support, Training and Reporting
    • Provide support to operations staff to resolve processing errors.
    • Determine the source of errors and make recommendations for corrections to sub-systems.
    • Train staff by explaining issues and resolutions.
    • Compile and submit other reports/analysis as requested.
    • Analyze financial aid data to identify trends, patterns, and areas for improvement.
    • Present findings to the management team and contribute to strategic decision-making.
    Requirements
    • Bachelor's Degree in Accounting, Finance, or a related field and 4 years of related experience.
    • Strong foundation in accounting principles and financial management is crucial for this role.
    • Strong Communication Skills
    • Proficient in both verbal and written communication.
    • Interpersonal Skills
    • Ability to work effectively with individuals from diverse backgrounds.
    • Problem-Solving Ability
    • Demonstrated capability to analyze and solve complex problems.
    • Attention to Detail
    • Exceptional attention to detail in handling financial and accounting documentation.
    • Computer/Technical Skills
    • Proficient in MS Office and relevant technical skills required for financial reconciliation and reporting.