Administrative Operations Coordinator

2 weeks ago

Jasper Alabama, United States Amedisys, Inc. Full time

Overview:
As an Administrative Operations Coordinator, you will oversee the planning and execution of billing and office support activities.

This role is pivotal in managing administrative services and operations for the care center, encompassing billing, procurement, human resources, communication systems, space management, administrative assistance, and mail handling.

You will coordinate systems and procedures in collaboration with medical records, data entry, claims assessment, and personnel functions to ensure seamless operations.


Responsibilities:
Ensure the efficient, accurate, and timely execution of payroll functions while adhering to payroll and timekeeping regulations.

Guarantee precise and prompt billing processes by scrutinizing patient records for compliance and accuracy with all billing standards prior to invoicing.

Foster adherence to all fiscal intermediary and/or other third-party payors through education, coaching, and necessary support.

Maintain up-to-date knowledge of, and ensure compliance with, all federal, state, and local regulations concerning billing processes.

May supervise and guide the Records Coordinator to uphold the quality and accuracy of medical records information.

May engage in the screening, interviewing, and making informed hiring decisions for the Records Coordinator position.


May participate in the performance evaluations and competency reviews of Records Coordinator staff as required and in accordance with care center policies and procedures.


Assist the Director in maintaining essential information for audits and licensure assessments, including keeping policy and procedure manuals and personnel records current.

Perform various human resource functions in line with care center policies and procedures.


Accountable for ensuring compliance with all new and existing employee documentation mandated by Human Resources and regulatory bodies for maintaining employment within the organization, including, but not limited to, I-9 compliance, professional licensure, background checks, and all other employment-related documents.

Ensure that appropriate orientation is provided for all new personnel.

Monitor systems, identify areas for improvement, and develop and implement action plans as necessary regarding office operations.

Responsible for reconciling petty cash and expenses for the care center.

Process Accounts Payable in accordance with care center policies and procedures.

Oversee, manage, and order office and medical supplies. Conduct inventory control as directed and in compliance with care center policies and procedures.

Maintain mobile device supply and equipment orders. Troubleshoot mobile device software and hardware issues.


In the absence of an intake coordinator, may handle the Referral and Intake process within the care center.

Perform additional duties as assigned.

Qualifications:
Required: High school diploma or GED.

Two (2+) years of office or related experience.

Demonstrated ability to communicate effectively with individuals of all ages, particularly the geriatric population. Exceptional interpersonal skills, including strong verbal and written communication abilities.

Proficient computer and software skills.

Working knowledge of personnel management, record keeping, and office administration.

Preferred: Bachelor's Degree in business or a related field.

Experience in a healthcare setting.

Amedisys is an equal opportunity employer.

All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status, or any other legally protected characteristic.

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