Accounts Management Specialist

2 weeks ago


Louisburg, Kansas, United States InsideHigherEd Full time
Position: Accounting and Office Administrator | Full-Time
Department: Financial Services
Reports To: Accounting & Office Manager
Summary
This role collaborates closely with the Accounting and Office Manager as well as the Chief Finance Officer. The primary responsibility involves overseeing daily cash management operations while executing advanced accounting tasks at a collegiate level within the Financial Services Division.
Key Responsibilities
  • Oversee and reconcile the institution's online credit card accounts.
  • Process vendor payments and maintain an accurate check log.
  • Facilitate credit card training and management.
  • Handle 1099 processing and sales & use tax in accordance with IRS regulations.
  • Support Accounts Payable and Accounts Receivable functions.
  • Prepare semi-annual Sales & Use Tax Refund reports.
  • Maintain a detailed Unclaimed Property log for state submission.
  • Make informed accounting decisions based on generally accepted accounting principles across various accounting systems.
  • Analyze financial data, create schedules and reports, and prepare financial forecasts.
  • Assist in the Annual Audit process.
  • Perform routine tasks on a daily, weekly, monthly, semi-annual, and annual basis.
  • Distribute and maintain Budget Reports/Encumbrances.
  • Generate reports for team members, including the Accounting Manager and Chief Financial Officer.
  • Post journal entries as required.
  • Address inquiries from various departments regarding their budgets and provide account details upon request.
  • Assist in maintaining the Student Accounting System and collaborate with the Student Accounts department.
  • Support students and parents with billing inquiries as necessary.
  • Contribute to additional duties and projects as assigned by the Accounting Manager.
Qualifications
Minimum Requirements:
  • Bachelor's degree in Accounting, Business, or a related field.
  • Two (2) years of relevant experience.
  • Proficiency in word processing, spreadsheet, and database applications.
  • Experience with Microsoft Office Suite.
  • Strong analytical capabilities.
  • Ability to work independently and as part of a team.
Preferred Qualifications:
  • Three to five (3-5) years of experience in accounts payable, cash management, grants, and contracts.
  • Experience in higher education settings.
  • Familiarity with CAMS and QuickBooks.
  • Experience in monitoring internal controls and providing training.
  • Strong analytical skills with the ability to identify errors and ensure compliance.
  • Excellent organizational skills and the ability to work autonomously.
  • Exceptional interpersonal, oral, and written communication skills characterized by integrity and professionalism.
  • Knowledge of federal and state regulations (IRS, Sales & Use Tax) and experience in accounting within higher education is highly preferred.
Work Schedule
The standard work hours are Monday to Friday from 8:30 a.m. to 5:00 p.m. This position requires onsite presence. Work hours may vary based on institutional needs, including potential evening and weekend commitments. Willingness to travel for professional development is expected.

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