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Office and Finance Administrator

2 months ago

Louisburg, Kansas, United States InsideHigherEd Full time
Position: Accounting and Office Administrator | Full-Time
Department: Financial Services
Reports To: Accounting & Office Manager
Summary
This role collaborates closely with the Accounting and Office Manager as well as the Chief Finance Officer. The primary responsibility involves managing daily cash operations and executing advanced accounting functions at a collegiate level within the Financial Services Division.
Key Responsibilities
  • Oversee and reconcile the institution's online credit card transactions.
  • Issue payments to vendors and maintain an accurate check log.
  • Facilitate credit card training and oversight.
  • Prepare 1099 forms and manage sales & use tax in compliance with IRS regulations.
  • Support Accounts Payable and Accounts Receivable processes.
  • Compile semi-annual Sales & Use Tax Refund reports.
  • Maintain a detailed Unclaimed Property log for state submission.
  • Make informed accounting decisions based on generally accepted accounting principles across various accounting systems.
  • Analyze financial data, create schedules and reports, and prepare financial forecasts.
  • Assist with the Annual Audit process.
  • Conduct routine tasks on a daily, weekly, monthly, semi-annual, and annual basis.
  • Prepare and distribute Budget Reports and Encumbrances.
  • Generate reports for team members, including the Accounting Manager and Chief Financial Officer.
  • Post journal entries accurately.
  • Address inquiries from various departments regarding their budgets and provide account details as needed.
  • Assist in maintaining the Student Accounting System and collaborate with the Student Accounts department.
  • Support students and parents with billing inquiries as required.
  • Contribute to additional duties and projects as assigned by the Accounting Manager.
Qualifications
Minimum Requirements:
  • Bachelor's degree in Accounting, Business, or a related field.
  • Two years of relevant experience.
  • Proficiency in word processing, spreadsheet, and database software.
  • Experience with Microsoft Office Suite.
  • Strong analytical capabilities.
  • Ability to work independently and as part of a team.
Preferred Qualifications:
  • Three to five years of experience in accounts payable, cash management, grants, and contracts.
  • Experience in higher education settings.
  • Familiarity with CAMS and QuickBooks.
  • Experience in monitoring internal controls and providing training.
  • Strong analytical skills with the ability to identify errors and ensure compliance.
  • Excellent organizational skills and the ability to work autonomously.
  • Exceptional oral and written communication skills, characterized by professionalism and integrity.
  • Knowledge of federal and state regulations, particularly regarding IRS and Sales & Use Tax, along with relevant accounting experience in higher education.
Work Hours
The standard work schedule is Monday to Friday, 8:30 a.m. to 5:00 p.m. Onsite presence is required. Work hours may vary based on institutional needs, including potential evening and weekend hours. Willingness to travel for professional development is expected.