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Administrative Coordinator

4 weeks ago

Seattle, Washington, United States Howard Hughes Medical Institute Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to provide exceptional support to our Investigator and laboratory team. As a key member of our team, you will be responsible for managing complex scheduling, coordinating travel arrangements, and ensuring the smooth operation of the laboratory.

Key Responsibilities
  • Provide administrative support to the Investigator, including calendar management, correspondence, and document preparation
  • Coordinate domestic and international travel arrangements, including itineraries and expense reports
  • Manage laboratory meetings, seminars, and events, including logistics and catering
  • Assist with visa and academic appointment issues, as well as onboarding requirements for laboratory staff
  • Process and track reimbursements from multiple sources, including Investigator, laboratory members, and visiting scientists
  • Keep laboratory website up-to-date and serve as a liaison between the Investigator and administrative offices
  • Handle phone calls, screen visitors, and provide exceptional customer service
Requirements
  • Bachelor's degree or equivalent experience
  • Minimum 5 years of high-level executive support experience
  • Prior experience with sophisticated travel support a strong plus
  • Excellent written, verbal, and interpersonal communication skills
  • Ability to work independently, show initiative, and respond to inquiries
  • Customer service approach and dedication to HHMI's mission and laboratory goals
  • Strong digital literacy, including proficiency with Microsoft Office applications
Physical Requirements

This role requires mobility, including the ability to move materials weighing up to several pounds. Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation.

Compensation and Benefits

HHMI offers a competitive salary range of $69,000 - $112,000, depending on experience. Our employees receive exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs.

HHMI is an Equal Opportunity Employer.