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Administrative Coordinator
2 months ago
The Principal Administrative Coordinator will provide high-level administrative support to the PNNL Seattle Director and EED PDO Office Director. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.
Key Responsibilities- Manage complex calendars and email communications for senior leaders, prioritizing events, actions, and commitments.
- Coordinate travel arrangements, meetings, and events, ensuring seamless execution and follow-through.
- Provide administrative expertise and support to the EED PDO team, contributing to the development of administrative processes and procedures.
- Respond to inquiries from internal and external sources, handling routine-to-complex business issues with sound judgment and attention to detail.
- Organize and document meetings, tracking action items and ensuring timely follow-up.
- Coordinate visits to PNNL Seattle, including agenda preparation, access requests, and logistical support.
- Interact with senior-level staff from government agencies, private sector collaborators, and legislative offices.
- Assemble and summarize information for manager trips, meetings, reports, and presentations.
- Partner with facilities and operations staff to optimize space planning and management.
- Facilitate onboarding of new staff members to the Seattle office.
- Identify process improvements for external engagements and ongoing Seattle operations.
- High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 10 years of relevant experience in an administrative environment.
- Experience in planning meetings and coordinating travel.
- Exceptional written and verbal communication skills, with experience editing and drafting new content.
- Experience supporting a director or executive-level manager.
- In-depth knowledge of lab processes and procedures.
- Demonstrated capacity to influence administrative issues with various levels of management and staff.
- Demonstrated capacity to work effectively on teams.
- Experience functioning in a high-paced environment.
- Advanced working knowledge of Microsoft Office Suite and common messaging and video conferencing applications.
PNNL is a world-class research institution dedicated to advancing scientific knowledge and solving complex problems in energy, environment, and national security.
