Birth Certificate Specialist

6 days ago

Ventura, California, United States Guidehouse Full time

About the Role:

Guidehouse is seeking a highly skilled Birth Certificate Specialist to join our team. As a key member of our organization, you will play a critical role in preparing birth certificates for submission to the California Department of Public Health Vital Statistics.

Key Responsibilities:

  • Manage all essential tasks related to birth certificate completion, including extracting required data from medical records, validation of parent information, and submission of birth certificates to the California Electronic Birth Registration System.
  • Ensure all compliance requirements are met through the procurement of patient signatures on documents related to birth certificates.
  • Accurately capture and enter data into the electronic birth registry system in accordance with state vital statistics guidelines and regulations.
  • Responsible for obtaining a Voluntary Declaration of Parentage (VDOP) and acting as a witness at the time of patient signature.
  • Demonstrate knowledge of and facilitate the Paternity Opportunity Program (POP), including completing and filing of forms per guidelines set forward by the state.
  • Perform clerical activities, including ensuring complete patient medical records related to birth certificates and POP forms.
  • Ensure that all birth certificates and POP forms are filed with the state in a timely manner per established guidelines.
  • Facilitate communication activities between caregivers, departments, patients, and visitors, including prioritizing and triaging all incoming telephone calls according to organizational and unit expectations.
  • Maintain accurate daily census and other statistical information, such as outpatient logs for appropriate units.
  • Maintain confidentiality of all records and information that pertains to patients, physicians, employees, the hospital, and its related interests.
  • Attend department-specific education/training, in-services, and staff meetings.
  • Assist with the registration of patients as needed.
  • Serve as a mentor to new associates and assist in new employee orientation.
  • Serve as a preceptor/trainers to new hires and orienteers.
  • Perform other duties as assigned.

Requirements:

  • High School graduate or equivalent.
  • 1-2 year hospital and patient registration experience.
  • Bilingual in Spanish (nice to have).
  • Associates Degree and/or Revenue Cycle certifications (nice to have).
  • Experience within a hospital or clinic environment, a health insurance company, managed care organization, or other healthcare financial service setting, performing medical claims processing, financial counseling, financial clearance, accounting, or customer service.
  • Working knowledge of medical terminology and anatomy and physiology (nice to have).

About Guidehouse:

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

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