Administrative Assistant

2 days ago


Pembroke Pines, Florida, United States Behavioral Initiatives LLC Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Behavioral Initiatives LLC. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to staff and management team
  • Manage office supplies and equipment
  • Assist with social media management and monthly newsletter
  • Communicate effectively with staff, clients, and caregivers
  • Maintain client confidentiality and respect for clients
  • Assist with scheduling and verifying ABA services rendered daily
  • Update center calendar and BI birthday list
  • Assist with obtaining coverage for clients when there are therapist cancellations
  • Assist with interviewing and hiring behavior therapists/RBTs
  • Answer phone, provide basic information on services, take messages, and set appointments
  • Respond to emails or forward email to appropriate staff
  • Responsible for recording all inquiries for service and walking new client through onboarding process
  • Greet clients
  • Assist supervisors with creating programming materials
  • Collect and store employee documents
  • Collect and store client documents
  • Submit authorization requests
  • Support all staff
  • Conduct facility tours and orientation to services

Requirements:

  • High School Diploma or GED
  • Experience as an administrative assistant or office admin assistant preferred
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and scanners
  • Proficiency in Google Docs and/or MS Office (MS Excel, Word and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Dependable
  • Experience with children with autism and/or developmental disabilities preferred


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