Administrative Coordinator for Corporate and Foundation Relations

5 days ago

Franklin, Tennessee, United States Gary Sinise Foundation Full time
About the Role

The Gary Sinise Foundation is seeking a highly organized and detail-oriented Administrative Coordinator to support the Corporate and Foundation Relations (CFR) team. This role will play a crucial part in maintaining team operations, managing corporate volunteer engagement, and assisting with corporate fundraising activities.

Key Responsibilities
  • Organize corporate volunteer opportunities for national events, ensuring seamless execution and maximum impact.
  • Manage and execute corporate engagement for the RISE program throughout the year, fostering strong relationships with key stakeholders.
  • Serve as a liaison for corporate donors with contributions under $50K, providing exceptional customer service and ensuring timely responses to inquiries.
  • Send personalized thank you emails for unsolicited corporate and foundation donations, demonstrating appreciation and gratitude.
  • Build and manage fundraising pages using Classy software, driving engagement and increasing donations.
  • Assist in gathering data for grant proposals and funding requests, ensuring accuracy and completeness.
  • Collect and maintain in-kind donation forms, ensuring accurate records in Salesforce.
Financial and Legal Support
  • Generate and process invoices related to corporate and foundation donations, ensuring timely and accurate payment.
  • Oversee collection and entry of in-kind donation forms, maintaining accurate records and ensuring compliance.
  • Coordinate legal contracts for approval and signature, ensuring seamless execution.
  • Run financial reports to support the department's operations, providing valuable insights and analysis.
Administrative Support
  • Manage team calendars and organize regularly scheduled team meetings, ensuring seamless communication and collaboration.
  • Take meeting minutes when necessary, maintaining accurate documentation and ensuring follow-up actions.
  • Assist with Salesforce entries and data management, ensuring accuracy and completeness.
  • Upload and organize documents and marketing assets in Salesforce and SharePoint, maintaining a centralized and accessible repository.
  • Assist in the creation and maintenance of department standard operating procedures (SOPs), ensuring consistency and compliance.
  • Perform other administrative tasks as needed to support the CFR team, demonstrating flexibility and adaptability.
Requirements
  • Bachelor's degree in a relevant field or equivalent work experience, with 1-3 years of administrative experience preferably within philanthropy, corporate relations, or a related field.
  • Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint), DocuSign, Salesforce, or CRM system experience preferred but not required.
  • Familiarity with SharePoint and Asana is preferred.
  • Non-Profit experience is helpful.
Skills
  • Strong ability to multitask and prioritize requests from multiple team members in a fast-paced, high-volume environment.
  • Ability to learn new software programs, processes, and skills quickly.
  • Excellent written and verbal communication skills, with the ability to interact effectively with diverse groups of stakeholders, including c-suite executives, donors, and internal teams.
  • Strong organizational skills with attention to detail and the ability to manage complex administrative tasks efficiently.
  • Ability to work both independently and collaboratively within a team.
  • Willingness to travel as required by the role.
  • Aptitude for creative problem-solving within established systems and procedures.
  • Eagerness to take ownership of specific tasks and projects.
Work Environment

This is a remote role with standard work hours of 8am-5pm CDT; flexible hours may be required for events.

Some travel (up to 10%) may be necessary, with occasional nights and weekends.

The Gary Sinise Foundation is an equal opportunity employer.

  • Administrative Coordinator

    4 weeks ago

    Franklin, Tennessee, United States Discount Tire Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our Regional Office team at Discount Tire. As an Administrative Assistant, you will provide administrative support to the Regional Office, Executives, Stores, and Corporate Departments, ensuring consistent and efficient operations.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    3 weeks ago

    Franklin, Tennessee, United States Gallagher Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at Gallagher. As an Administrative Coordinator, you will provide administrative and secretarial support to mid-level professionals, ensuring the smooth operation of our business.Key ResponsibilitiesProvide a wide range of administrative and staff...

  • Administrative Operations Coordinator

    1 month ago

    Franklin, Tennessee, United States Atmos Energy Full time

    Job OverviewThis position encompasses a variety of responsibilities that contribute to the efficient operation of customer service and support functions.Key ResponsibilitiesProcesses customer service requests received from support personnel; oversees and adjusts workload as necessary; reviews system-generated reports to prepare for upcoming...

  • Administrative Operations Coordinator

    1 month ago

    Franklin, Tennessee, United States Atmos Energy Full time

    Job OverviewThis position encompasses a variety of responsibilities that may not be explicitly listed. Key ResponsibilitiesProcesses customer service requests received from support personnel; oversees, adjusts, and reschedules workload as necessary; reviews system-generated reports and prepares for subsequent operations.Creates, finalizes, and cancels...

  • Administrative Coordinator

    3 weeks ago

    Franklin, Tennessee, United States City of Franklin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the City of Franklin. As an Administrative Coordinator, you will provide administrative support to the Streets Department, ensuring the efficient operation of the department.Key ResponsibilitiesGeneral Office SupportRespond to and direct phone...

  • Administrative Coordinator

    1 week ago

    Franklin, Tennessee, United States GB - Global Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our team at GB - Global. As an Administrative Assistant, you will provide administrative and secretarial support to mid-level professionals, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative and staff support services,...

  • Administrative Coordinator

    2 weeks ago

    Franklin, Tennessee, United States Gargle Inc Full time

    Job OverviewGargle Inc is a rapidly expanding organization offering innovative data, marketplace, and support services to dentists in our digital platform. As we continue to grow and expand our offerings, we are seeking a highly skilled administrative assistant to join our team in Franklin, Tennessee.Key Responsibilities:Provide administrative support to our...

  • Administrative Assistant

    3 weeks ago

    Franklin, Tennessee, United States Atmos Energy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Atmos Energy. This role will be responsible for coordinating and executing various administrative tasks to support the success of our operations.Key ResponsibilitiesCustomer Service Order Management: Receive and process customer service orders, monitor...

  • Administrative Coordinator

    3 weeks ago

    Franklin, Tennessee, United States Gallagher Full time

    About the RoleWe are seeking a highly skilled Administrative Assistant to provide exceptional support to our mid-level professionals. As a key member of our team, you will be responsible for providing a wide range of administrative and staff support services, including budget preparation and control activities, record-keeping, and statistical analysis.Key...

  • Administrative Coordinator

    4 weeks ago

    Franklin, Tennessee, United States Galen College of Nursing Full time

    Job SummaryGalen College of Nursing is seeking a highly skilled and organized Administrative Assistant to support the daily activities of campus operations. The successful candidate will perform a variety of complex administrative duties, utilizing independent judgment to determine when to act on behalf of management and when to refer problems for personal...

  • Administrative Support Specialist

    2 weeks ago

    Franklin, Tennessee, United States Discount Tire Full time

    {"title": "Administrative Assistant", "description": "OverviewAt Discount Tire, we're passionate about empowering our employees to drive our success. As a Full-Time Administrative Assistant at our Regional Office in Franklin, TN, you'll play a vital role in supporting our Executives, Stores, and Corporate Departments. Your attention to detail, organizational...

  • Administrative Coordinator

    4 weeks ago

    Franklin, Tennessee, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at a Dermatology office in Franklin, TN. As an Administrative Assistant, you will be responsible for providing exceptional support to our medical staff and patients.Key ResponsibilitiesAdministrative Duties: Manage day-to-day administrative tasks,...

  • Administrative Coordinator

    3 weeks ago

    Franklin, Tennessee, United States Discount Tire Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Regional Office Staff. The successful candidate will be responsible for performing a variety of administrative tasks, including answering and screening incoming calls, opening and routing mail, and composing and distributing...

  • Operations Coordinator

    1 month ago

    Franklin, Tennessee, United States Atmos Energy Full time

    Job OverviewThis position entails a variety of responsibilities essential for the smooth operation of customer service and field activities. Key ResponsibilitiesHandles service requests initiated by customer support personnel; oversees, adjusts, and reschedules workload as necessary; reviews system-generated reports to prepare for subsequent...

  • Provider Relations Specialist I

    4 weeks ago

    Franklin, Tennessee, United States CorVel Healthcare Corporation Full time

    Job Description**Job Summary:**We are seeking a highly skilled and detail-oriented Provider Relations Specialist I to join our team at CorVel Healthcare Corporation. As a key member of our team, you will be responsible for building and maintaining strong relationships with healthcare providers, ensuring seamless communication and resolving any issues that...

  • Administrative Support Specialist

    4 weeks ago

    Franklin, Tennessee, United States Rolling Hills Community Church Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our Chief Financial Officer at Rolling Hills Community Church. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to maintain confidentiality.Key...

  • Operations Coordinator

    3 weeks ago

    Franklin, Tennessee, United States Atmos Energy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Atmos Energy. This role will be responsible for coordinating and executing various administrative tasks to support the success of our operations.Key ResponsibilitiesCustomer Service Order Management: Receive and process customer service orders, monitor...

  • People and Culture Coordinator

    3 weeks ago

    Franklin, Tennessee, United States Southall Full time

    About the RoleSouthall is a premier destination bringing nature, produce, and people together in a powerful and unique way. We are seeking a highly skilled and motivated People and Culture Coordinator to join our team.Key ResponsibilitiesRecruitment and Onboarding: Assist in all aspects of the Human Resources Function, including recruiting, onboarding,...

  • Front Desk Coordinator

    4 weeks ago

    Franklin, Tennessee, United States IVX Health Full time

    About IVX HealthIVX Health is a national provider of infusion and injection therapy for patients with complex chronic conditions. We strive to empower our team to succeed while embodying our core values: Be Kind, Do What's Right, Never Settle, Make It Happen, and Enjoy the Ride.About the RoleThe Front Desk Coordinator I is a patient-facing role responsible...

  • Nurse Coordinator

    3 weeks ago

    Franklin, Tennessee, United States Williamson Medical Center Full time

    Job Title: Registered NurseAt Williamson Medical Center, we are seeking a skilled and compassionate Registered Nurse to join our team. As a Registered Nurse, you will play a vital role in providing high-quality patient care and contributing to the success of our healthcare system.Job Summary:We are looking for a dedicated and detail-oriented Registered Nurse...