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Administrative Support Specialist

2 months ago

Franklin, Tennessee, United States Discount Tire Full time
{"title": "Administrative Assistant", "description": "Overview

At Discount Tire, we're passionate about empowering our employees to drive our success. As a Full-Time Administrative Assistant at our Regional Office in Franklin, TN, you'll play a vital role in supporting our Executives, Stores, and Corporate Departments. Your attention to detail, organizational skills, and proactive approach will ensure consistent, efficient operations.

Key Responsibilities
  • Mentor and support Administrative Assistant I
  • Provide administrative assistance to ensure seamless Region operations
  • Collaborate with the Office Manager to plan regional events
  • Coordinate activities such as meetings, travel, trainings, and conferences
  • Deliver high-quality work, efficiently and effectively, while providing exceptional customer service
  • Embody our Company Culture and values
  • Stay up-to-date on industry trends and technologies
  • Develop and improve administrative processes for increased efficiency
  • Assist with employee timecard reconciliation and HR paperwork
  • Prepare HR/Payroll reports, including timecard audits, training completions, and turnover reports
  • Provide administrative onboarding support for new hires
  • Ensure equipment maintenance and office supply inventory management
  • Serve as a contact for internal and external customers
  • Maintain solid customer relationships through professional communication
  • Compose, prepare, and distribute confidential correspondence and documents
  • Answer and screen incoming calls, arranging conference calls as needed
  • Maintain employee files and manage incoming/outgoing mail and packages
  • Represent Company values professionally in the community and at public gatherings
Requirements
  • Minimum 3 years of recent administrative experience in an office environment; HR experience preferred
  • Advanced computer skills, including Microsoft Office Suite proficiency
  • Excellent communication, critical thinking, organizational, and problem-solving skills
  • Ability to work efficiently under pressure, meet deadlines, and maintain a professional demeanor
  • High standard of integrity and discretion when handling confidential matters
  • Customer service skills, including managing diverse customer situations
  • Familiarity with Company operational guidelines, practices, and culture
  • Ability to build relationships across the organization and serve as a trusted expert
  • Prioritization and flexibility in a fast-paced environment
  • Grasp of the organization's high-level overview to make confident decisions
Educational Requirements

This position requires a high school diploma or GED; additional administrative, computer, or business-related classes are beneficial.

The starting wage is dependent on experience.

Discount Tire provides equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment without regard to protected characteristics.

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