Senior Litigation Administrative Assistant

2 weeks ago

New York, New York, United States SourcePro Search Full time

SourcePro Search is seeking a skilled and seasoned Senior Litigation Administrative Assistant to join a prestigious legal firm. This role is essential for supporting the litigation team and ensuring smooth operations within the office.

Key Responsibilities:

  • Conduct daily administrative functions efficiently;
  • Manage incoming calls, screen inquiries, and relay messages to attorneys;
  • Revise and edit legal documents with precision;
  • Assist in document formatting and enhancement, ensuring compliance with firm standards;
  • Handle court submissions via electronic filing systems for both federal and state jurisdictions;
  • Compile and modify Tables of Authorities and Tables of Contents;
  • Record and update attorney billing entries;
  • Prepare and submit expense documentation;
  • Organize and maintain case files;
  • Sort and manage incoming and outgoing correspondence;
  • Fulfill daily duties of the department secretary;
  • Provide coverage during secretarial absences as needed.

Qualifications:

  • A minimum of 10 years of experience in litigation support;
  • High school diploma or equivalent required;
  • Exceptional organizational skills and attention to detail;
  • Strong communication and interpersonal abilities;
  • Capability to work autonomously and manage a high volume of tasks efficiently;
  • Proficient in multitasking and prioritizing responsibilities while delivering quality results;
  • Demonstrated ability to thrive under pressure in a dynamic environment, both independently and collaboratively;
  • Willingness to adjust work hours as necessary;
  • Proficient in Microsoft Office 365 and various legal software applications;
  • Positive demeanor with the ability to engage effectively with colleagues and clients;
  • Must hold a current Notary Public commission or be willing to obtain one within the first six months of employment;
  • Professional appearance and conduct are essential.

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