Administrative Assistant

6 days ago

Orlando, Florida, United States Advanced Psychiatric Group Full time
Job Title: Administrative Assistant

Job Summary

We are seeking an experienced Administrative Assistant to join our team at Advanced Psychiatric Group. As an Administrative Assistant, you will play a vital role in facilitating the efficient operation of our healthcare environment. Your responsibilities will include managing administrative tasks, supporting clinical staff, and ensuring the smooth flow of patient care.

Key Responsibilities:

  • Manage back office operations, including answering phones, scheduling appointments, and screening and scheduling all new patient calls.
  • Maintain and organize patient records, ensuring confidentiality and compliance with healthcare regulations.
  • Prepare patient accounts by ensuring insurance on file is accurate, the patient is eligible for coverage, and verification of benefits.
  • Assist in managing medical billing, insurance claims, and other financial documentation.
  • Handle general clerical tasks, such as data entry, scanning, and filing.
  • Support clinical staff by ensuring the availability of necessary supplies.
  • Assist in taking patient medical histories for new patient appointments.
  • Communicate effectively with patients to obtain information and provide instructions.
  • Facilitate patient flow and appointment scheduling for all services provided in the office.
  • Serve as a liaison between patients, clinical staff, and other healthcare providers.
  • Coordinate referrals to specialists, diagnostic tests, and follow-up appointments.
  • Assist in maintaining communication and documentation for patient care plans.
  • Assist clinical staff in the submission of medication prior authorizations.
  • Enter and maintain patient data in electronic health records (EHR) or other healthcare information systems.
  • Generate reports, correspondence, and other documentation as required.
  • Assist in quality assurance processes, including data accuracy and compliance checks.
  • Provide exceptional customer service by addressing patient inquiries and concerns in a friendly and professional manner.
  • Create a welcoming and patient-centered environment within the clinical area.
  • Offer support and information to patients and their families.
  • Other duties as assigned.

Requirements:

  • High school diploma or equivalent required.
  • Associate or bachelor's degree in healthcare administration or related field preferred.

Physical Requirements:

  • Ability to stand, sit, and move for extended periods during the workday.
  • Manual dexterity for handling paperwork, medical equipment, and electronic devices.
  • Visual acuity and hearing ability to communicate with patients and colleagues.
  • Lifting and carrying of moderate weight items such as office supplies and equipment.
  • Exposure to standard office and clinical conditions, including contact with patients.

Compensation:

The pay range for this position is $18-$20 per hour. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set, and education.

Equal Employment Opportunity:

Decisions concerning employment, transfers, and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran, or any other characteristic protected by law.

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