Executive Assistant

1 week ago


West Palm Beach, Florida, United States TBG | The Bachrach Group Full time

We are seeking a highly skilled and experienced Executive Assistant to join our team at TBG | The Bachrach Group. The ideal candidate will have a strong background in administrative support and a proven track record of providing exceptional support to senior-level executives.

Key Responsibilities:

  • Meeting Preparation and Coordination: Assist in preparing for meetings, including contacting hotels and venues for availability and quotes, setting up meetings, and coordinating travel arrangements.
  • Travel Arrangements: Book domestic and international travel with confidence, utilizing points, e-credits, and booking for friends and family.
  • Project Management: Assist with home projects, including meeting with vendors and contractors, and ensuring timely payment and record-keeping.
  • Team Collaboration: Work closely with another EA to ensure seamless scheduling and support for the Managing Partner's schedule, appointments, and bills.
  • Personal Errands: Run personal errands for the Managing Partner, including tasks that require discretion and confidentiality.
  • Expense Reporting: Be proficient in Concur expense reporting and ensure accurate and timely submission of expenses.
  • Adaptability and Flexibility: Demonstrate the ability to work efficiently in a fast-paced environment, handle multiple changes, and adapt to new situations.
  • Problem-Solving and Communication: Be a fast learner, good note-taker, and effective communicator, with the ability to solve problems and situations independently.
  • Compliance and Documentation: Understand the importance of compliance and documentation for travel arrangements, accounting, and other business-related tasks.

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