Administrative Coordinator/Finance Assistant

2 weeks ago


Mount Prospect, Illinois, United States HR Manager Full time
Job Overview

Administrative Coordinator/Finance Assistant
$29 - $33/Hour

We are a dedicated supplier in the automotive sector, currently in search of an Administrative Coordinator/Finance Assistant who can effectively manage both administrative and financial tasks within our office environment. This role requires a commitment to providing exceptional customer service while handling various special projects as they arise.

Reporting directly to the President, the Administrative Coordinator/Finance Assistant will engage in a diverse range of activities to support our front office operations and initiatives. Each day presents new challenges, making this position ideal for someone who enjoys a dynamic work atmosphere.

Our office culture is vibrant and supportive, fostering an environment filled with camaraderie and laughter.

Key Responsibilities:

  • Oversee daily and monthly financial tasks, including managing accounts payable and receivable from invoice processing to payment execution.
  • Prepare check disbursements, ensuring proper coding and depositing of various checks.
  • Match and input purchase orders against vendor invoices.
  • Assist with general ledger maintenance, financial reporting, and month-end closing activities.
  • Serve as the primary contact for the Office Manager, accounting firm, and team members, contributing to special projects as needed.
  • Draft memos, letters, reports, and other documentation utilizing Microsoft Office Suite.
  • Deliver outstanding service to both internal and external customers.
  • Organize and maintain complex or confidential documents and files.
  • Manage departmental supply orders, coordinate equipment repairs, and handle mail distribution.
  • Perform additional administrative tasks as required.

Qualifications:

  • A minimum of 2 years of comprehensive accounting experience.
  • Proficiency in Microsoft Office, particularly Excel.
  • Strong communication skills and attention to detail.
  • Ability to manage multiple tasks simultaneously.


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