Administrative Operations Manager
6 days ago
The University of Miami is seeking a highly skilled Administrative Operations Manager to join our team in the Department of Neurology. As a key member of our administrative staff, you will be responsible for overseeing office activities and services, supervising office staff, and developing procedures and policies for administrative activities.
Key Responsibilities- Ensure all administrative operations run smoothly and efficiently
- Coordinate, plan, and direct services that support the running of the department
- Plan and coordinate the duties of staff, analyze complex administrative concerns, and develop and implement department processes
- Recruit and train office support staff
- Regularly meet with Divisional and Program Leaders to evaluate needs and team performance
- Act as a Liaison between Cancer Center and Department
- Coordinate continuing education opportunities for medical and administrative staff within the program
- Prepare and manage various reports
- Create and update SOPs for the Neuro-Onc Division Team
- Develop and update training and onboarding materials for the Team
- Provide technical support and resolve operational problems
- Write and edit internal documents, design presentations, and draft Neuro-Onc Program information
- Handle routine clerical tasks such as reports, flyers, and PowerPoint presentations
- Organize schedules, coordinate meetings, conferences, and events for the neuro-oncology department
- Support collaboration between Program Leaders and SCCC leaders
- Arrange travel for guest speakers and attendees of Program meetings/conferences and handle travel reimbursements as per UM guidelines
- Assist in the hiring, training, and evaluation of new staff
- Work with Event Manager on Neuro-Oncology Program-related events
- Develop and implement administrative and clinical research policies for better efficiency and compliance
- Manage meetings, related correspondences, meeting announcements, attendance rosters, hand-outs, and minutes for Neuro-Oncology
- High school diploma or equivalent
- Minimum 5 years of relevant experience
- Knowledge, Skills, and Attitudes:
- Ability to accurately prepare and maintain records, files, reports, and correspondence
- Ability to communicate effectively in both oral and written form
- Ability to maintain effective interpersonal relationships
- Ability to direct, manage, implement, and evaluate department operations
- Ability to effectively plan, delegate, and/or supervise the work of others
- Knowledge of business and management principles
The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, tuition remission, and more.
UHealth-University of Miami Health System is South Florida's only university-based health system, providing leading-edge patient care powered by groundbreaking research and medical education at the Miller School of Medicine.
We are proud to serve South Florida, Latin America, and the Caribbean, with a tradition of excellence that has earned worldwide recognition for outstanding teaching, research, and patient care.
We are an Equal Opportunity Employer, and we encourage Females/Minorities/Protected Veterans/Individuals with Disabilities to apply.
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