Administrative Operations Manager

6 days ago


Miami, Florida, United States University of Miami Full time
Job Summary

The University of Miami is seeking a highly skilled Administrative Operations Manager to join our team in the Department of Neurology. As a key member of our administrative staff, you will be responsible for overseeing office activities and services, supervising office staff, and developing procedures and policies for administrative activities.

Key Responsibilities
  • Ensure all administrative operations run smoothly and efficiently
  • Coordinate, plan, and direct services that support the running of the department
  • Plan and coordinate the duties of staff, analyze complex administrative concerns, and develop and implement department processes
  • Recruit and train office support staff
  • Regularly meet with Divisional and Program Leaders to evaluate needs and team performance
  • Act as a Liaison between Cancer Center and Department
  • Coordinate continuing education opportunities for medical and administrative staff within the program
  • Prepare and manage various reports
  • Create and update SOPs for the Neuro-Onc Division Team
  • Develop and update training and onboarding materials for the Team
  • Provide technical support and resolve operational problems
  • Write and edit internal documents, design presentations, and draft Neuro-Onc Program information
  • Handle routine clerical tasks such as reports, flyers, and PowerPoint presentations
  • Organize schedules, coordinate meetings, conferences, and events for the neuro-oncology department
  • Support collaboration between Program Leaders and SCCC leaders
  • Arrange travel for guest speakers and attendees of Program meetings/conferences and handle travel reimbursements as per UM guidelines
  • Assist in the hiring, training, and evaluation of new staff
  • Work with Event Manager on Neuro-Oncology Program-related events
  • Develop and implement administrative and clinical research policies for better efficiency and compliance
  • Manage meetings, related correspondences, meeting announcements, attendance rosters, hand-outs, and minutes for Neuro-Oncology
Requirements
  • High school diploma or equivalent
  • Minimum 5 years of relevant experience
  • Knowledge, Skills, and Attitudes:
    • Ability to accurately prepare and maintain records, files, reports, and correspondence
    • Ability to communicate effectively in both oral and written form
    • Ability to maintain effective interpersonal relationships
    • Ability to direct, manage, implement, and evaluate department operations
    • Ability to effectively plan, delegate, and/or supervise the work of others
    • Knowledge of business and management principles
What We Offer

The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, tuition remission, and more.

UHealth-University of Miami Health System is South Florida's only university-based health system, providing leading-edge patient care powered by groundbreaking research and medical education at the Miller School of Medicine.

We are proud to serve South Florida, Latin America, and the Caribbean, with a tradition of excellence that has earned worldwide recognition for outstanding teaching, research, and patient care.

We are an Equal Opportunity Employer, and we encourage Females/Minorities/Protected Veterans/Individuals with Disabilities to apply.



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