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Administrative Associate for Business Affairs
2 months ago
Our client, a prominent entity in the music publishing sector, is in search of an Administrative Associate for Business Affairs to enhance their operational team.
Role Summary:
This is a permanent role offering a hybrid work arrangement.
Key Responsibilities:
- Act as a liaison to support the Senior Director of Business Affairs Administration in managing business and legal affairs contract administration for various publishing teams across the U.S.
- Oversee contract administration for a designated segment of the U.S. publishing operations:
- Collaborate with different departments to ensure effective contract management and compliance with deliverables, including registration and royalty processing.
- Draft concise contract summaries.
- Work collaboratively with internal teams to address songwriter client inquiries, partnering with A&R, Copyright, Royalty, Client Services, and Finance.
- Assist in the preparation and maintenance of reports and tracking systems to monitor new agreements, upcoming options, expirations, delivery obligations, advance triggering events, recoupment positions, and other significant terms.
- Prepare and manage invoices related to contractual payments for publishing agreements.
- Maintain organized publishing files and records in line with the company's document management policies, contributing to various technology initiatives.
- Provide additional support to the Publishing Business & Legal Affairs department as required.
Qualifications:
- A minimum of 2-3 years of relevant experience in the music publishing industry, ideally in rights management.
- Strong critical thinking skills, with the ability to manage multiple tasks in a dynamic, deadline-oriented environment.
- Exceptional verbal and written communication abilities, capable of simplifying complex contractual language.
- Proactive, adaptable, and positive attitude with a willingness to learn.
- Meticulous attention to detail and self-motivated, with the ability to convert ambiguity into actionable strategies.
- Proficient in MS Office Suite, particularly Excel, Adobe Acrobat PRO, Outlook, and cloud-based document management systems. Familiarity with JIRA and Salesforce is advantageous.
Company Culture and Benefits:
- The organization provides a comprehensive benefits package, including medical and wellness programs, generous leave policies, parental leave, charity matching, paid volunteer time, and additional engaging company perks. The work environment is designed to foster growth and development for all employees.
