Administrative Associate
3 days ago
This position provides administrative support to various divisions within Academic Affairs and Workforce Development. The successful candidate will be responsible for providing coverage and support for various divisions as needed.
Key Responsibilities:- Provide administrative support to various divisions within Academic Affairs and Workforce Development.
- Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues.
- Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS.
- Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest.
- Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services.
- Maintain the academic sections of the college catalog in Acalog.
- Provide coverage and support for various divisions within Academic Affairs and Workforce Development.
- Maintain policy and procedure manuals for Academic Affairs, such as faculty handbook and day to day procedures.
- Assess inquires directed to the Division and determines the proper course of action, and delegates to the appropriate individual to manage the response.
- Prepare routine correspondence, reports, contracts, forms, and other documents.
- Greet and assist visitors and callers by providing information and/or directing them to the appropriate person.
- Serve as a receptionist for the office area.
- Assist with assembling information for various reports and projects.
- Keep appointment schedule, arranging meetings and interviews as necessary.
- Make arrangements and prepares for travel, conferences, appointments, special events or other business activities.
- Analyze and interpret directives, policies, procedures, guidelines, etc.
- Determine type of data, forms, records, or methods needed and collects and/or compiles data.
- Compose routine and non-routine correspondence independently.
- Develop and maintain personnel, financial, statistical and other records.
- Maintain and order office supplies and other materials as needed.
- Coordinate workflow among offices or departments.
- May supervise student workers and/or temporary employees.
- High school diploma or equivalent.
- Two (2) years' experience in administrative support.
- Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
- Proficiency with word processing, spreadsheets, and presentation software.
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