Administrative Associate

3 days ago


Nashville, Tennessee, United States The Tennessee Board of Regents Full time
Job Title: Senior Administrative Associate

This position provides administrative support to various divisions within Academic Affairs and Workforce Development. The successful candidate will be responsible for providing coverage and support for various divisions as needed.

Key Responsibilities:
  • Provide administrative support to various divisions within Academic Affairs and Workforce Development.
  • Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues.
  • Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS.
  • Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest.
  • Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services.
  • Maintain the academic sections of the college catalog in Acalog.
  • Provide coverage and support for various divisions within Academic Affairs and Workforce Development.
  • Maintain policy and procedure manuals for Academic Affairs, such as faculty handbook and day to day procedures.
  • Assess inquires directed to the Division and determines the proper course of action, and delegates to the appropriate individual to manage the response.
  • Prepare routine correspondence, reports, contracts, forms, and other documents.
  • Greet and assist visitors and callers by providing information and/or directing them to the appropriate person.
  • Serve as a receptionist for the office area.
  • Assist with assembling information for various reports and projects.
  • Keep appointment schedule, arranging meetings and interviews as necessary.
  • Make arrangements and prepares for travel, conferences, appointments, special events or other business activities.
  • Analyze and interpret directives, policies, procedures, guidelines, etc.
  • Determine type of data, forms, records, or methods needed and collects and/or compiles data.
  • Compose routine and non-routine correspondence independently.
  • Develop and maintain personnel, financial, statistical and other records.
  • Maintain and order office supplies and other materials as needed.
  • Coordinate workflow among offices or departments.
  • May supervise student workers and/or temporary employees.
Requirements:
  • High school diploma or equivalent.
  • Two (2) years' experience in administrative support.
  • Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
  • Proficiency with word processing, spreadsheets, and presentation software.


  • Nashville, Tennessee, United States University of Tennessee Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate II to join our team at the University of Tennessee Extension Central Region Office. As a key member of our team, you will provide administrative support to our staff and clientele, ensuring seamless operations and exceptional customer service.Key ResponsibilitiesProvide...


  • Nashville, Tennessee, United States University of Tennessee Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate II to join our team at the University of Tennessee Extension Central Region Office. As a key member of our team, you will provide administrative support to our staff and clientele, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative...


  • Nashville, Tennessee, United States Vaco Full time

    Position Overview:Our client, a prominent entity in the music publishing sector, is in search of an Administrative Associate for Business Affairs to enhance their operational team.Role Summary:This is a permanent role offering a hybrid work arrangement.Key Responsibilities:Act as a liaison to support the Senior Director of Business Affairs Administration in...


  • Nashville, Tennessee, United States University of Tennessee Full time

    Job Title: Administrative AssociateCenter for Transportation Research is seeking a highly organized and detail-oriented Administrative Associate to provide administrative and compliance support for the Multimodal Division. This full-time position will be funded through a grant from the Tennessee Department of Transportation (TDOT).The position will be...

  • HR Administrator

    2 weeks ago


    Nashville, Tennessee, United States LHH Recruitment Solutions Full time

    {"title": "HR Administrator", "content": "Job SummaryWe are seeking an experienced HR Administrator to join our team at LHH Recruitment Solutions. As an HR Administrator, you will provide essential administrative support to our HR team, ensuring efficient and effective operations.Key ResponsibilitiesProvide administrative support for HR functions, including...


  • Nashville, Tennessee, United States Gresham Smith Full time

    About the RoleGresham Smith is a leading provider of engineering and architecture services, and we're seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key ResponsibilitiesAdministrative Support: Provide administrative support to management-level staff, including scheduling appointments, arranging meetings, and...


  • Nashville, Tennessee, United States AUF Professional Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AUF Professional Services. As an integral member of our organization, you will play a crucial role in ensuring the smooth and efficient operation of our office.Key Responsibilities:Manage incoming and outgoing correspondence, including emails and...


  • Nashville, Tennessee, United States Selby Jennings Full time

    Selby Jennings is seeking a Fund Administration Analyst to join their Global Fund Administration department in Nashville, TN. This role will play a critical part in overseeing activities associated with pooled investment vehicles, providing guidance to colleagues and business partners. Key responsibilities include assisting in audit coordination, providing...


  • Nashville, Tennessee, United States Elliott Electric Supply Full time

    **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elliott Electric Supply. As an Administrative Assistant, you will play a critical role in supporting our operations by providing exceptional administrative support to our staff. **Key Responsibilities:** Provide administrative support to our...


  • Nashville, Tennessee, United States Elliott Electric Supply Full time

    **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elliott Electric Supply. As an Administrative Assistant, you will play a critical role in supporting our operations by providing exceptional administrative support to our staff. **Key Responsibilities:** Provide administrative support to our...


  • Nashville, Tennessee, United States RaganSmith Full time

    Job SummaryRaganSmith is seeking a highly skilled and organized Administrative Assistant/Project Administrator to join our team in our Nashville office. This role will provide administrative support to our Public Sector Project Managers, ensuring the smooth operation of our projects and office tasks.Key ResponsibilitiesProject Coordination: Assist Project...


  • Nashville, Tennessee, United States Sevita Full time

    About SevitaSevita is a leading provider of home and community-based specialized health care. Our mission is to provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.Job SummaryWe are seeking a highly organized and detail-oriented...


  • Nashville, Tennessee, United States ACL Digital Full time

    Job Summary:The Administrative Services Assistant will provide administrative support to the Training Officer and assist with various tasks related to training logistics and grant management.Key Responsibilities:Administrative Support: Provide administrative assistance to the Training Officer, including greeting trainees, answering calls, and preparing...


  • Nashville, Tennessee, United States Vanderbilt University Full time

    Job DescriptionThe Administrative Specialist is a key member of the Department of Human and Organizational Development within Peabody College at Vanderbilt University. This role is responsible for providing administrative support to the department, including managing calendars, emails, and records. The successful candidate will have excellent organizational...


  • Nashville, Tennessee, United States Triton Stone Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Triton Stone Group of Nashville. As a key member of our front office, you will be responsible for providing exceptional customer service, managing daily operations, and maintaining a professional and welcoming environment.Key ResponsibilitiesAnswer and direct...


  • Nashville, Tennessee, United States Abacus Service Corporation Full time

    Job SummaryAbacus Service Corporation is seeking a highly organized and detail-oriented Administrative Services Assistant to join our team. As an Administrative Services Assistant, you will provide administrative support to the Rape Prevention and Education (RPE) Section, including coordination of special events and projects.Key ResponsibilitiesProvide...


  • Nashville, Tennessee, United States Cumberland Heights Foundation, Inc. Full time

    Job SummaryCumberland Heights Foundation, Inc. is seeking an experienced Administrative Assistant to provide high-level administrative support to our Leadership Team. The successful candidate will possess excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesManage complex...


  • Nashville, Tennessee, United States Cumberland Heights Foundation, Inc. Full time

    Job SummaryCumberland Heights Foundation, Inc. is seeking a highly skilled and detail-oriented Administrative Assistant to join our Leadership Team. This role will provide administrative support to our leadership staff, ensuring the smooth operation of our organization.Key ResponsibilitiesManage a variety of administrative tasks, including scheduling,...


  • Nashville, Tennessee, United States Whitecap Full time

    About the RoleWhite Cap is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our operations team, ensuring seamless day-to-day operations and contributing to the company's overall success.Key ResponsibilitiesAdministrative Support:...


  • Nashville, Tennessee, United States Aditi Consulting Full time

    Data Security Administrator ========================= **Job Summary** ---------------- Aditi Consulting is seeking a highly skilled Data Security Administrator to join our team. As a Data Security Administrator, you will be responsible for planning, coordinating, and implementing security measures to safeguard our computer systems and data. **Key...