Administrative Liaison for Affiliate Relations

2 weeks ago


Chicago, Illinois, United States American Osteopathic Association Full time
About the Job

This role will provide administrative and program support to the Department of Affiliate Relations. This includes serving as a central resource person for internal and external requests for information regarding state and specialty affiliates.

The successful candidate will manage in-house and virtual meetings, including scheduling and agenda preparation. They will also assist in the preparation and execution of the AOA's Affiliate Leader Meeting and conventions for the Student Osteopathic Medical Association.

Key Responsibilities
  • Respond to inquiries from AOA affiliate leaders regarding various topics.
  • Serve as team lead for department projects and assist with formatting PowerPoint presentations.
  • Prepare for affiliate town halls, including agenda and Q&A document.
  • Coordinate membership data requests from affiliates and collaborate with Membership Services to fulfill requests.
  • Arrange staff meetings, in-house committee meetings, teleconference calls, and webinars.
  • Ensure affiliate leadership rosters are up to date and posted on the department shared drive.
  • Manage content updates on the Affiliate Workspace and collaborate with the Senior Director to keep the site current.
  • Assist in staffing Bureau meetings and drafting minutes.
  • Perform other duties as assigned.


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