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Administrative Operations Coordinator

2 months ago

Washington, United States Gallaudet Full time
OVERVIEW: Gallaudet University is a distinguished institution that has been dedicated to the advancement of Deaf and hard of hearing individuals since its inception in 1864. As a bilingual and multicultural environment, Gallaudet is committed to fostering intellectual growth and professional development through American Sign Language and English. The university prides itself on its rich tradition of research and prepares its graduates for success in a dynamic and evolving landscape.

Job Title:

Administrative Operations Coordinator

Worker Type:

Regular

Pay Type:
Hourly

Exempt Status:
No

Compensation Grade (Track/Level):
S3

Supervisory Organization (Department):
Operations

Summary:
The Administrative Operations Coordinator plays a crucial role in supporting the operational framework of Gallaudet Interpreting Service (GIS) by managing payroll processes and providing essential administrative assistance.

Job Description:
  • Oversees the coordination of administrative and financial functions within Gallaudet Interpreting Services (GIS), ensuring effective allocation of resources.
  • Manages payroll processes for GIS employees, including freelance interpreters, while ensuring timely billing for clients and agencies.
  • Prepares and processes payroll records for all staff and freelance interpreters, maintaining accurate documentation.
  • Facilitates departmental meetings and manages space utilization, including financial accounts related to operational resources.
  • Addresses staff concerns and provides guidance in identifying resources to meet interpreting needs.
  • Collaborates with stakeholders on various projects aimed at enhancing the GIS Database and updating operational policies.
  • Assists the Operations Manager in budget management, ensuring compliance with established financial controls.
  • Prepares meeting materials, including agendas and presentations, as required.
  • Supports the collection of information for annual reporting and other operational needs.
  • Coordinates logistics for internal meetings and activities, ensuring effective project management.
  • Organizes and maintains various office materials, including correspondence and reports, while establishing an efficient filing system.
  • Manages special projects with moderate impact on departmental operations.
  • Coordinates the use of GIS facilities, including conference and mentoring rooms, and oversees access for staff and freelancers.
  • Fosters a positive and collaborative work environment, demonstrating a commitment to diversity, equity, and inclusion.
  • Serves as a mandatory reporter under Title IX and completes required training annually.
  • Promotes a culture of safety within the workplace, adhering to safety protocols and reporting hazards promptly.
  • Performs additional duties as assigned.
Required Qualifications:
  • Bachelor's degree.
  • A minimum of two years of experience in payroll, office administration, or a related field.
  • Proficiency in American Sign Language.
Preferred Qualifications:
  • Master's degree.
  • Experience in a supervisory role.
Knowledge, Skills, and Abilities:
  • Comprehensive understanding of office practices and procedures.
  • Strong knowledge of the interpreting profession.
  • Excellent interpersonal and organizational skills.
  • Proficient writing and proofreading abilities.
  • Ability to work effectively in a team setting.
  • Experience with Microsoft Office and Windows operating systems.
  • Demonstrated ability to collaborate across departments and with external partners.
  • Commitment to fostering an inclusive working and learning environment.
Other Important Information:
  • Successful candidates will undergo a background check prior to employment.
Gallaudet University is an equal opportunity employer and does not discriminate based on various factors including race, sex, national origin, religion, age, disability, and other protected statuses.