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Administrative Operations Coordinator

4 weeks ago

Washington, United States DesignForce Full time

At DesignForce, we're seeking a highly organized and effective Office Manager to join our dynamic DC office. As the administrative backbone, you'll ensure daily operations run smoothly and create a warm, hospitable work atmosphere. Key responsibilities include:

Key Responsibilities:

  • Provide exceptional customer service as the first point of contact for clients, consultants, vendors, and visitors.
  • Coordinate and manage equipment, facilities, and supplies for the office and colleagues.
  • Support Managing Principals and other leaders with administrative tasks, meeting coordination, and project management.
  • Plan and coordinate firm events and professional development activities.
  • Assist with new staff member onboarding and orientation.
  • Maintain professional licensure and employee records.
  • Support contract management as needed.

Benefits:

We're committed to our people's well-being and offer a comprehensive benefits package, including:

  • Comprehensive Medical, Dental, and Vision coverage.
  • 401(k) with employer contributions.
  • Competitive Paid Time Off and paid holidays.
  • Robust professional development support.

Requirements:

To succeed in this role, you'll need:

  • 5+ years of administrative experience.
  • Background in Marketing/Graphic Design/or related creative field is a plus.
  • Background in Bookkeeping/Accounting is a plus.
  • Experience working at an AEC Firm a plus.
  • Strong oral and written communication skills.
  • Customer-service oriented.
  • Knowledge of Office 365 projects including Teams, Word, and Excel.
  • Meticulous attention to detail and superior organizational skills.
  • Ability to prioritize tasks and work well under pressure.
  • Excellent communication and listening skills with internal/external audiences.

We're an equal opportunity employer and celebrate diversity. Employment is based solely on merit and qualifications directly related to professional competence.