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Executive Administrative Officer, College of STEM
2 months ago
Harris-Stowe State University, a distinguished historically Black institution (HBCU), is situated in a dynamic urban environment. The university's campus is renowned for its proximity to various cultural and educational landmarks.
Position Summary
The Senior Administrative Assistant for the College of STEM plays a pivotal role in managing the daily operations of the office. This position calls for an exceptionally organized, detail-focused, and proactive individual capable of effectively overseeing office resources, fostering clear communication, and maintaining a professional atmosphere. Responsibilities include supervising student and contract personnel, addressing routine operational challenges, and ensuring the seamless execution of administrative functions within the College.
Key Responsibilities
- Office Management:
- Oversee the daily operations of the College of STEM office.
- Ensure the office environment is organized and well-equipped.
- Develop and implement effective office procedures and workflows.
- Leadership and Supervision:
- Provide guidance and leadership to student workers and leaders.
- Delegate tasks, set priorities, and offer training to team members.
- Financial Oversight:
- Assist in monitoring the budget for the College of STEM.
- Manage expenditures, process requisitions, and reconcile financial documents.
- Ensure adherence to university financial policies.
- Student Services:
- Deliver outstanding customer service to students, faculty, and external partners.
- Assist with student inquiries and scheduling.
- Support student events and academic programs.
- Facilities Management:
- Coordinate maintenance and repair of office equipment.
- Manage room bookings for meetings and events.
- Ensure a safe and welcoming office environment.
- Administrative Duties:
- Prepare and review correspondence and reports.
- Handle confidential information with care.
- Assist with data management and compliance tasks.
- Event Management:
- Lead the organization of College of STEM events, including workshops and seminars.
- Manage logistics and oversee event budgets.
- Collaboration:
- Work with other departments to facilitate collaborative initiatives.
- Participate in relevant committees and meetings.
Qualifications
- Bachelor's degree or equivalent experience preferred.
- Prior experience in office management or supervision, ideally in an academic context.
- Strong leadership and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Excellent organizational and time management skills.
- Attention to detail and accuracy.
- Ability to manage multiple tasks and prioritize effectively.
Knowledge, Skills, and Abilities
- Administrative experience in a STEM environment.
- Willingness to learn new technologies.
Work Environment
- This role typically operates in an office setting.
- Flexibility in working hours may be necessary for events.
- Attendance at evening or weekend events may be required.
- Some travel for professional development may be necessary.
Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
