Executive Support Specialist

2 weeks ago


Downers Grove, Illinois, United States Rose International Full time

Position Overview:

This role is a temporary assignment designed to provide essential support during a team member's absence. The selected candidate will work in a hybrid environment, with a requirement to be present in the office for a specified number of days each month.

Work Schedule:

The typical working hours are from 8 AM to 4 PM, with the possibility of additional hours during peak periods.

Key Responsibilities:

  • Support team members by managing various administrative tasks to facilitate client engagement.
  • Ensure that all support requirements are fulfilled efficiently.
  • Provide fundamental administrative assistance to team members, including preparation and organization of documents.
  • Assist with both engagement-related and non-engagement tasks as needed.
  • Handle client inquiries and maintain effective communication with tax authorities.
  • Organize and manage client deliverables for review and distribution.
  • Maintain calendars and deadlines to ensure accountability and adherence to client timelines.
  • Utilize Microsoft Office applications to create and manage files and documents.
  • Process incoming and outgoing mail, ensuring compliance with all necessary protocols.
  • Prepare initial drafts of tax returns using designated compliance software.
  • Engage in data manipulation and reporting using Microsoft Excel and Access.
  • Monitor compliance requirements and assist in resolving notices from tax authorities.

Qualifications:

  • A high school diploma or equivalent is required.
  • Ideal candidates will be pursuing or have completed a college degree, with a minimum GPA of 2.80.
  • No prior experience is necessary, although knowledge in accounting or finance is advantageous.
  • Intermediate proficiency in Microsoft Office Suite is essential.

Work Environment:

  • Standard indoor office setting with occasional long periods of computer use.
  • Regular interaction with colleagues at all levels and external vendors.
  • Some travel may be required.

Additional Information:

Rose International is committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.

For more information regarding employment benefits and pay equity laws, please refer to the appropriate resources.



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