Administrative Coordinator
4 weeks ago
We are seeking an Administrative Coordinator to provide administrative support to the head of a large Administration organization. The successful candidate will act as an extension of the manager's authority in administrative matters, holding a position of responsibility that may include compilation, analysis, and presentation of special reports, as well as tracking projects and budgets.
Key Responsibilities- Act as liaison between manager and staff, as well as with other admin or technical management and staff, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
- Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable. Monitors budget conformance throughout the year.
- Advises unit managers on items needing attention.
- Coordinates staff activities within organization unit to ensure consistency with policies and procedures.
- Assists manager with the initiation and/or processing of personnel actions, ensuring that proper approvals are obtained, and deadlines are met.
- May perform special assignments which, depending on unit(s) supported, may include financial analysis, coordination of marketing activities, assistance with publications or marketing materials, maintaining databases, and/or coordinating staff training.
- Develops charts and graphs based on financial, marketing, or other information, and updates them as needed for meetings, monthly reports, or presentations. Prepares unit's organization charts.
- Assists in the development of presentations to clients or upper management. Prepares unit's organization charts.
- May coordinate and attend meetings and prepare meeting minutes.
- May perform such other duties as the Supervisor may from time to time deem necessary.
- Bachelor's degree in Business Administration, plus minimum five years' experience. Without a degree, requires ten years' experience in progressively responsible administrative work.
- Excellent interpersonal and organizational skills required. Knowledge of business administration practices and principles, including finance and accounting. Computer skills required, particularly in Excel, PowerPoint, and Word. Knowledge of the consulting engineering industry helpful. Ability to deal effectively and harmoniously with people at all levels of the organization.
AtkinsRéalis is a global firm that leverages the connection of people, data, and technology to create valuable partnerships and make a positive impact on the planet and its people. We are committed to diversity, equity, and inclusion, and our company culture promotes collaboration, innovation, and excellence. We offer a robust rewards package that includes competitive salary, flexible work schedules, group insurance, two floating holidays, paid parental leave, pet insurance, retirement savings plan with employer match, employee assistance program, learning and development programs, and a highly regarded tuition reimbursement program.
We are an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Veteran/Disability. Please review our Equal Opportunity Statement and Privacy Notice on our Careers site to learn more about our commitment to protecting your privacy and promoting diversity and inclusion.
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