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Program Administrator and Financial Coordinator

2 months ago

West Palm Beach, Florida, United States Ferd & Gladys Alpert Jewish Family & Childrens Ser Full time
Job Overview

About Ferd & Gladys Alpert Jewish Family & Children's Services

Ferd & Gladys Alpert Jewish Family & Children's Services is dedicated to enhancing the lives of individuals and families through a wide range of supportive services. Our organization is committed to fostering a compassionate community while upholding our core values.

We are currently seeking a meticulous Program Administrator and Financial Coordinator who will collaborate closely with the Grant Manager and program personnel to oversee and manage grant expenditures, adhere to reporting timelines, and ensure compliance with all requirements. This role encompasses tasks such as reconciliations, database oversight, reporting, data management, statistical evaluation, communication, program coordination, and additional responsibilities as necessary. The ideal candidate will be a proactive team member who anticipates needs and maintains project timelines effectively.

Key Responsibilities:

  • Reconcile invoices against budgeted hours for homecare services.
  • Identify and investigate discrepancies and instances of overspending.
  • Ensure all documentation meets grant specifications.
  • Monitor monthly and quarterly expenditures to remain within budgetary limits.
  • Analyze the utilization of homecare hours and financial resources.
  • Collaborate with the Grant Accounting Specialist to process vendor credits.
  • Review administrative, social, and financial assistance expenditures.
  • Prepare and circulate monthly reconciliations for vendor review and approval.
  • Address vendor inquiries and concerns regarding credits in coordination with the Grant Manager.
  • Support the Holocaust team by assisting with case management, paperwork processing, and vendor engagement.
  • Under the supervision of the CFO, manage the production and distribution of vendor checks quarterly.
  • Handle gift card processing by tracking data and preparing correspondence for recipients.
  • Participate in semi-monthly program events, including setup and logistics management.
  • Implement and oversee financial assistance programs for urgent needs.
  • Work with Care Managers to ensure proper documentation in line with grant requirements.
  • Compile and provide reports on a quarterly basis or as needed.
  • Maintain compliance records and assist with annual audits.
  • Provide administrative support to the Director of the Holocaust Program and team.
  • Assist with daily operations within the Holocaust Department.
  • Offer backup support for administrative tasks, including case management and documentation.
  • Maintain program databases and electronic health records.
  • Perform general office duties such as copying, scanning, and filing.

Qualifications:

  • Bachelor's degree preferred.
  • 1-3 years of experience in accounting or a related field, with familiarity in budgeting and expense tracking.
  • Prior experience in non-profit organizations is advantageous.
  • Proficient in database management and analysis.
  • Strong skills in MS Office Suite, particularly Excel.
  • Exceptional organizational abilities and attention to detail.
  • Problem-solving attitude with a willingness to propose innovative solutions.
  • Excellent written and verbal communication skills.
  • Strong interpersonal abilities.

We offer a hybrid work environment, competitive salary, medical benefits, paid vacation and sick leave, paid holidays, Public Service Loan Forgiveness, 403b Retirement plan, and Employee Assistance Program.

Ferd & Gladys Alpert Jewish Family & Children's Services is an equal opportunity employer and prohibits discrimination and harassment of any kind. We maintain a drug-free workplace.