Operations Coordinator

2 weeks ago


Irvine, California, United States Irvine School of Music Full time

Benefits:
Performance-based bonuses

Competitive compensation

Health coverage

Paid leave

Please note that only candidates who complete the phone pre-screening step will be considered. We prioritize individuals who are eager to advance within the organization. Thank you.

PAY, BENEFITS, ADVANCEMENT OPPORTUNITIES:
$25/hour. Structured pay increases and bonuses tied to sales objectives. Paid holiday leave based on performance and sales metrics. Paid time off and health benefits included.

Available shifts:
Tuesday-Saturday or Sunday-Thursday

Hours are 12 PM - 9 PM on weekdays, and 8:45 AM - 5:15 PM on weekends.

JOB RESPONSIBILITIES:


Engaging customers via phone and email (soft sales, not cold calling) to communicate why we are the leading institution for music education, and converting inquiries into registered clients.

Interacting with families and students

Managing student schedules and billing

Organizing files and documentation

Maintaining a clean and orderly environment

Ensuring smooth operational processes

Resolving administrative and operational challenges

Reporting to school management

Utilizing phone scripts

Conducting outbound sales follow-up calls

Participating in staff meetings

Demonstrating the ability to multi-task

Coordinating and assisting with school concerts

QUALIFICATIONS:
Exceptional phone communication skills/Strong sales abilities

Passionate about music and enthusiastic about working in a lively music school setting, although prior music knowledge is not required.

Strong background in customer service (restaurants, service industry, sales, retail, banking).


Seeking an individual who enjoys engaging with people, is comfortable with sales, and is looking for a distinctive career opportunity.

Quick learner with a proactive approach to getting tasks accomplished

Problem-solving skills

Meticulous attention to detail and thoroughness

Excellent verbal and written communication skills, along with proficient typing abilities for efficient information processing

Familiarity with Google Suite (Docs/Sheets) and Microsoft Suite (Word/Excel)

Outgoing, hardworking, and driven

Sales and client retention focused

Reliable and dependable

Enthusiastic about fostering a safe, professional, and nurturing environment for families and young children

Leadership capabilities

Willingness to engage in sales alongside administrative tasks

Your success contributes to our success. There are numerous growth opportunities in this role.

ABOUT US:


Established in 2004, we are the fastest growing music school in Orange County, comprised of professional music educators from across the region, supported by a dedicated administrative team.

Our success stems from our commitment to the happiness and achievement of both our educators and students, and we provide ongoing professional development through training programs.


In addition to offering premier music lessons, we provide a unique recording-based curriculum and have showcased our students on prestigious stages.

The front desk Operations Coordinator role is a dynamic position that is central to the operations and enrollment growth of the school, designed for reliable, proactive individuals who thrive under pressure. This is a sales, administrative, and customer service role.

Application Instructions:

To apply, include:
Your resume

Thank you.

  • Irvine, California, United States codeCampus Full time

    About codeCampuscodeCampus is a leading provider of in-school and after-school STEAM education in California. With a strong focus on helping children develop a positive relationship with STEAM subjects, we aim to prepare them for their future careers. To learn more, visit our website.About the RoleWe are seeking a highly motivated and organized Operations...


  • Irvine, California, United States HaoPlay USA, Inc. Full time

    Game Operations CoordinatorKey Responsibilities:1. Oversee the daily management of game operations, which includes planning and executing online gaming events, as well as analyzing and monitoring the effectiveness of these activities.2. Examine player behavior and spending patterns, and propose targeted enhancement strategies from a market and product...


  • Irvine, California, United States Greens Operations Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Property Manager to join our team at Greens Operations. As a key member of our property management team, you will be responsible for overseeing the day-to-day operations of our rental properties, ensuring that they are well-maintained, profitable, and in compliance with all relevant laws...


  • Irvine, California, United States TORP Group Full time

    Job OverviewAre you interested in contributing to a global organization dedicated to enhancing environmental sustainability? Do you possess a background in legal matters or have experience in engineering or construction? If so, TORP Group may be the ideal workplace for you. This prominent environmental engineering firm operates over 100 offices across...


  • Irvine, California, United States American Career College Full time

    Join Our Philanthropy TeamAre you driven by the desire to create a meaningful difference and enhance fundraising efforts? Become a vital member of our team at American Career College, where we have a rich history of over 110 years in the education sector.Key Responsibilities:Overseeing the processes related to philanthropic contributions for various...


  • Irvine, California, United States JobsRUs Full time

    Job OverviewJobsRUs is looking for a Shipping and Receiving Operations Coordinator to enhance our client’s logistics team.Position Highlights:Compensation: $23.00 per hourWork Schedule: 11:00 AM - 7:30 PMRole Summary:The Shipping and Receiving Operations Coordinator plays a crucial role in supporting the Shipping and Receiving Team by managing logistics...


  • Irvine, California, United States Blizzard Entertainment Full time

    Team Name: & Online ProductsJob Title:Merchandising and Content Operations Coordinator (Contract)Requisition ID:R023624Job Description:Job Title: Merchandising and Content Operations Coordinator | 4-6 Month ContractReporting To: Associate Director, Merchandising & Content ProgrammingDepartment: CommercialLocation: Irvine, CaliforniaYour MissionThe ...


  • Irvine, California, United States GLOVIS America, Inc. Full time

    Job OverviewLocationHeadquarters - Irvine, CAEmployment TypeFull TimeEducation RequirementBachelor's DegreeTravel RequirementNoneShiftDay ShiftCategoryBusiness DevelopmentCompany OverviewGLOVIS America, Inc. is a leading third-party logistics provider based in Irvine, CA. Established in 2002, we are dedicated to delivering our clients' products via various...


  • Irvine, California, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Guest Service Representative to join our team at Marriott International Inc. As a key member of our hotel operations team, you will play a vital role in ensuring the smooth day-to-day functioning of our hotel.Key ResponsibilitiesProvide exceptional guest service and support to our hotel guests,...


  • Irvine, California, United States Ultimate Staffing Full time

    Position OverviewUltimate Staffing is seeking a Marketing Operations Coordinator to join our dynamic team. This position is designed to support a rapidly expanding technology-driven data organization.Key Responsibilities:This role will involve:Content Development: Crafting engaging content that draws traffic to our website and enhances brand...


  • Irvine, California, United States Navy Times Full time

    Administrative Coordinator - Front Desk OperationsNavy Times, a prominent entity in the media sector, is actively seeking an Administrative Coordinator to oversee front desk operations. This position is crucial for ensuring smooth administrative processes while engaging with clients, stakeholders, and team members in a professional environment.Managing...


  • Irvine, California, United States RTM Engineering Consultants, LLC Full time

    Job OverviewPosition: Administrative/Billing Operations CoordinatorLocation: Irvine, CAExperience Required: Minimum of 3+ yearsAbout RTM Engineering Consultants:RTM Engineering Consultants is a premier firm specializing in MEP, Civil, and Structural engineering, dedicated to transcending traditional consulting roles. We build strong partnerships with our...


  • Irvine, California, United States Sonesta International Hotels Full time

    Job SummaryThe Night Auditor is a critical role within our hotel operations, responsible for ensuring the accuracy and integrity of our financial records. As a key member of our team, you will be responsible for balancing hotel income and expenses, acting as a liaison with our hotel systems, and providing exceptional guest service.Key...


  • Irvine, California, United States Lifeway Mobility Holdings LLC Full time

    Position Title: Installation and Service Coordinator Location: USA Req. ID: Req #34 About Lifeway Mobility:At Lifeway Mobility, we are committed to enhancing the quality of life for individuals with accessibility needs. As a prominent provider of accessibility solutions, our mission is to empower individuals to maintain their independence and comfort in...


  • Irvine, California, United States University Of California Irvine Full time

    About Us Established in 1965, UC Irvine is a distinguished member of the Association of American Universities, consistently ranked among the top 10 public universities in the nation by U.S. News & World Report. The campus is celebrated for its academic excellence, innovative research, and notable alumni, including five Nobel laureates. With over 36,000...


  • Irvine, California, United States Lifeway Mobility Holdings LLC Full time

    Position Title: Installation and Service Coordinator Location: Irvine, CA, USA Req. ID: Req #34 About Lifeway Mobility: At Lifeway Mobility, we are committed to enhancing the quality of life for individuals with accessibility needs. As a premier provider of mobility solutions, we strive to empower our clients to maintain their independence and comfort in...


  • Irvine, California, United States Flex College Prep Full time

    Job Opportunity at Flex College PrepJob Summary:Flex College Prep, a leading educational service provider, is seeking a highly organized and detail-oriented Operations Coordinator to support our academic and counseling programs, as well as center operations. This role will involve working closely with our team to set and implement policies, procedures, and...


  • Irvine, California, United States Ryan Specialty Group Full time

    Job SummaryThe Brokerage Operations Coordinator is a key member of the Ryan Specialty Group team, responsible for providing operational support to the brokerage team. This role requires a high level of organization, attention to detail, and effective communication skills.Key ResponsibilitiesAssist in executing and coordinating day-to-day brokerage...


  • Irvine, California, United States Lifeway Mobility Holdings LLC Full time

    Are you prepared to take on a pivotal role in our organization? Ensure you are familiar with the responsibilities and tasks associated with this position before proceeding.Position Title: Installation and Service CoordinatorLocation: Irvine, CA, USAReq ID: Req #34About Lifeway Mobility: At Lifeway Mobility, we are committed to enhancing the quality of life...


  • Irvine, California, United States University Of California Irvine Full time

    About Us Established in 1965, UC Irvine is a distinguished member of the Association of American Universities and consistently ranks among the top 10 public universities in the United States according to U.S. News & World Report. The campus has been the birthplace of five Nobel laureates and is celebrated for its academic excellence, groundbreaking...