Accounting Administrative Assistant
4 weeks ago
RaceTrac Company Overview
Job Description:
The Accounting Administrative Assistant plays a vital role in supporting the accounting leadership team. This individual is responsible for carrying out administrative functions, including scheduling internal and external meetings, handling general administrative duties, and maintaining the calendars of the Accounting Leadership team.
- Key Responsibilities:
- Manage and maintain calendars, schedule meetings, arrange travel details, and forward and follow up on relevant messages and emails.
- Create agendas and organize necessary documents for meetings.
- Coordinate and arrange team events.
- Complete leadership team expense reports and order office supplies.
- Process invoices promptly and follow up on Purchase Orders in Workday.
- Handle confidential information and perform administrative functions based on company policy.
- Communicate interdepartmental information across various levels of the organization.
- Act as a point of contact for executives, employees, and external clients.
- Serve as the supplier administrator for Workday and PDI, including adding and editing supplier information and verifying supplier banking information.
- Assist team members with setting up and maintaining budgets in Workday.
- Assist the Accounts Receivable team with organizing and shipping coupons.
- Assist with testing of new system updates.
- Carry out ad hoc reports and assignments as needed.
Requirements:
- 3+ years of relevant experience in an administrative or support function at the executive level.
- Strong communication skills, verbal and written.
- Strong prioritization skills.
- Intermediate skills in Microsoft PowerPoint, Excel, and Word.
- Working knowledge of Microsoft Outlook, including scheduling functions, Microsoft Teams, and Zoom.
- Ability to maintain confidentiality.
- Ability to work on multiple tasks or projects concurrently.
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