Administrative Assistant II

1 month ago

Atlanta, Georgia, United States GeorgiaGov Full time
Job Title: Administrative Assistant II

The Technical College System of Georgia (TCSG) is seeking a highly qualified Administrative Assistant II to join their team in the Office of Adult Education. This is a full-time position that requires a valid driver's license and occasional travel for events.

Responsibilities:
  • Provides professional-level administrative support to leadership, exercising independent judgment and initiative.
  • Provides effective customer service and serves as the contact person and liaison for internal and external customers.
  • Completes complex processing of documents and/or transactions for assigned organizational units, programs, and/or specialized functions/activities.
  • Performs and completes tasks and assignments for organizational units.
  • Processes eProcurement requisitions for purchase orders and requests for purchase order payments.
  • Prepares and processes consultant agreements, contracts forms, and contract routing sheets using Adobe.
  • Processes Activity Account requests for deposits and disbursements.
  • Processes registrations for departments.
  • Processes requests for payments (contracts, dues, invoices, memberships, registrations, subscriptions, etc.).
  • Processes requests for travel arrangements and expense statements for in-state and out-of-state travel using the Concur system.
  • Maintains and monitors the use of supplies, equipment, and services for the work unit.
  • Updates files, distribution lists, and program directories.
  • Processes and distributes incoming mail.
  • Processes verification of Eligibility for Public Benefit Affidavit Forms for Adult Education students using the DHS/USCIS - Systematic Alien Verification for Entitlements (SAVE) Program System of Records.
  • Enters state-sponsored professional development into the Georgia Adult Learner Information System (GALIS).
Competencies:
  • Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
  • Excellent oral and written communication skills.
  • Ability to handle multiple tasks at once to prioritize workload.
  • Skill in accurate recordkeeping.
  • Skills in interpersonal relations and in dealing with the public.
Minimum Qualifications:
  • Associate's degree in Business Administration and one (1) year of work-related experience OR High School Equivalency with three (3) years of related work experience.
  • Proficient in all Microsoft Office software, particularly Excel and Word.
Preferred Qualifications:
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and G Suite (Docs, Sheets, and Slides).
  • Knowledge and skill in creating Adobe PDF documents.
  • Detail-oriented with the ability to work independently and work in a fast-paced, demanding work environment.
  • Prior experience working as a State of Georgia employee.

Applications will be accepted until filled. Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position. It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation. Federal Law requires ID and eligibility verification prior to employment. All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment. Applicants who need special assistance may request assistance by phoning (404) 679-1759. The Technical College System of Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law). An Equal Opportunity Employer.

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