Tax Team Administrative Assistant
11 hours ago
Key Responsibilities:
The Tax Team Administrative Assistant will handle complex tasks and multiple responsibilities while managing long-term projects and immediate needs of the supervisor's direct organizational functions, including scheduling, calendar management, and invoicing oversight.
Roles and Responsibilities:
- Maintain meeting calendars, coordinate schedules, reserve conference rooms, and organize travel arrangements for the team.
- Assist with day-to-day projects, departmental goals, and prioritization of professional and personal commitments.
- Represent the team internally and externally with utmost confidentiality.
- Manage administrative duties, including mailings, tax payments, organization, scanning, and document storage.
- Review and process service provider invoices, ensuring accuracy and timely processing, and track tax payment requests to internal teams.
- Maintain data integrity in accounting or tax systems, update tax filing trackers, and run necessary accounting reports.
- Upload and manage accounting and tax information on various service provider and investor portals.
- Support federal, state, and local tax filings and manage documentation, including certified mail records.
- Compile and prepare information for IRS audits, transaction due diligence, and financial statement audits.
- Log and track tax notices, submit expense reports, and provide general administrative support.
Requirements:
- 2+ years of experience as an Administrative Assistant for a fast-growing organization.
- High attention to detail and exceptional organizational abilities.
- Self-starter with a positive attitude.
- Ability to balance competing priorities while maintaining high organization and detail orientation.
- Skilled in handling confidential and time-sensitive information.
- Proven ability to meet deadlines.
- Exceptional communication skills with diverse personalities.
- Proficiency in Microsoft Office Suite, including advanced Excel proficiency.
- Experienced in data management systems.
Cortland Overview:
Cortland creates, reimagines, and manages apartment communities for residents nationwide. Headquartered in Atlanta, GA, we have communities and regional offices all over the country, as well as overseas. Our success is fueled by our belief in a better life – where hospitality is always a given, each detail is worth a second thought, and every open door is a new opportunity to go beyond expectations.
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