Office Coordinator

2 weeks ago


New Castle Indiana, United States HSM Solutions Full time
About HSM Solutions

HSM Solutions is a leading manufacturer of components for various industries, including furniture, bedding, transportation, packaging, automotive, and healthcare. Our company has a rich history of innovation and a commitment to excellence in all aspects of our business.

Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support to various departments, ensuring seamless communication and coordination among team members.

Key Responsibilities
  • Provide exceptional customer service to visitors, clients, and employees, ensuring a warm and professional welcome.
  • Manage visitor sign-in and direct them to the appropriate person or department.
  • Answer and forward incoming phone calls in a timely and polite manner.
  • Handle general inquiries via email and ensure accurate message relay.
  • Maintain a visitor log and issue visitor badges.
  • Inform employees of visitor arrivals and coordinate meeting logistics.
  • Perform various clerical duties, including filing, photocopying, scanning, and mailing.
  • Prepare outgoing mail and coordinate with clients and customers.
  • Provide administrative support to various departments as needed.
  • Utilize JD Edwards software to manage and update records as assigned by Manager.
Requirements
  • Associate's degree in Business Administration or a related field.
  • 1-3 years of experience in a professional business setting.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to handle sensitive information with confidentiality.
Preferred Qualifications
  • Experience in JD Edwards software.
Benefits

As an Office Coordinator at HSM Solutions, you will enjoy a comprehensive benefits package, including:

  • 401k Contribution Match up to 4% (100% Vested from Day 1)
  • 9 paid holidays
  • 128 hours of PTO (Eligible after 60 days)
  • Affordable Total Package Benefits offerings for you and your family
  • On-Site No-Cost Medical Clinics for you and Covered Dependents
  • Teladoc 24/7 ($0 copay)
  • Global Healthcare and Tuition Reimbursement & Professional Development Assistance
Company Culture

At HSM Solutions, our culture is built on a foundation of teamwork, innovation, and celebrating our successes together as a team. We provide our employees with the tools and resources they need to achieve their goals and make a meaningful impact on our customers, company, and communities.


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