Office Coordinator

2 weeks ago

New Castle, United States HSM Full time

Company Summary I

Founded in 1944, HSM is a third generation privately held company which offers a proud rich history immersed in manufacturing innovation and our commitment to our people. We have 25 unique locations across the United States. Our Corporate Headquarters is in Hickory, NC and houses our leadership, Finance, EHS, Human Resources, Benefits, and additional teams.


HSM specializes through its subsidiaries, in the manufacturing of components for furniture, bedding, transportation, packaging, automotive, and healthcare industries. We also design and construct automated production machinery for these industries. We likely have manufactured something you use every day like sofa or bed springs, pool noodles, recliner mechanisms, packaging supplies, fabricated sofa cushions, bus seats, and much more.


Our commitment to excellence goes far beyond our products and processes; it is centered on the people who make it all possible. If you're interested in learning more about our company culture, as well as the benefits we offer our employees, please visit our website or social media pages.


Responsibilities

  • Greet and welcome visitors, clients, and employees with a warm and professional attitude.
  • Ensure all visitors sign in and are directed to the appropriate person or department.
  • Answer, screen, and forward incoming phone calls in a polite and timely manner.
  • Handle general inquiries via email and ensure messages are relayed accurately.
  • Maintain a visitor log and issue visitor badges.
  • Inform employees of visitor arrivals and coordinate meeting logistics.
  • Perform clerical duties such as filing, photocopying, scanning, and mailing.
  • Prepare outgoing mail and coordinate to clients and customers.
  • Provide administrative support to various departments as needed.
  • Use JD Edwards software to manage and update records as assigned by Manager.
  • Other duties assigned by Manager


Required Qualifications:

  • Associate's degree in Business Administration or a related field is required.
  • 1-3 years of experience in professional business setting.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to handle sensitive information with confidentiality.


Preferred Qualifications:

  • Experience in JD Edwards software is a plus.


Top Benefits

As an Office Administrator at HSM, you’ll enjoy:

  • 401k Contribution Match up to 4% (100% Vested from Day 1), 9 paid holidays, 128 hours of PTO (Eligible after 60 days), Affordable Total Package Benefits offerings for you and your family, On-Site No-Cost Medical Clinics for you and Covered Dependents, Teladoc 24/7 ($0 copay), Global Healthcare and Tuition Reimbursement & Professional Development Assistance.


Company Summary II

At HSM Solutions our culture is built on a foundation of teamwork, innovation, and celebrating our successes together as a team. We provide our employees with the tools and resources they need to achieve their goals and to make a meaningful impact on our customers, our company, and our communities. If you're looking for a place that's not just a job, but a spot where you can grow and make a real impact, then HSM Solutions is the place for you.


Contact Information

If you would like to apply for a position, please visit our career site at for a prompt response from our recruitment team. If you have any questions or would like to follow up on your application, please don't hesitate to contact us at jobs@hsmsolutions.com.


If you can't find a job opening that aligns with your skills and interests, Join our talent network today to stay informed about the latest company news, upcoming events, and new career opportunities that are tailored to your unique talents. Simply sign up today to get started


EEOC

HSM prohibits discrimination based on any protected status, workplace harassment/bullying, and retaliation for filing a complaint or providing information related to a complaint. HSM provides equal employment opportunity to all employees and applicants without regard to an individual's protected status: race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation,

marital/parental status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any other protected status.

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