Legal Assistant and Office Coordinator

1 week ago


Schaumburg, Illinois, United States Nirvana Management Corporation Full time
Job Overview

Position: Paralegal/Office Manager

Location: Corporate Office

Experience Required: Minimum of 3 years in a corporate paralegal role

Employment Type: Full-time, Monday to Friday, 9 AM to 5:30 PM

Nirvana Management Corporation is a prominent Business Process Outsourcing (BPO) provider, established in 1997. We collaborate with clients across various sectors, addressing diverse outsourcing requirements, including project management, IT services, account management, and more.

Key Responsibilities:

  • Act as the primary contact between external legal counsel, senior management, project managers, clients, and suppliers.
  • Collaborate with external legal advisors to negotiate terms and conditions as well as long-term contracts with clients and suppliers.
  • Assist external counsel with drafting and reviewing legal agreements as needed.
  • Develop and manage the office budget, ensuring adherence by all staff.
  • Handle correspondence, address complaints, and respond to inquiries.
  • Oversee office supplies inventory and procure new stationery, furniture, appliances, and electronics as necessary.
  • Train new office personnel and manage their onboarding documentation.
  • Coordinate with maintenance services to ensure a clean and safe office environment and that all equipment is functioning properly.
  • Report office performance to senior management and collaborate on enhancing operational procedures.
  • Support HR in recruitment, onboarding, and orientation processes for new employees.
  • Prepare various documents including letters, presentations, contracts, inquiries, and loan applications.
  • Establish and maintain organized files for active agreements, ensuring timely renewals.
  • Conduct audits and ensure compliance with company policies.
  • Monitor daily office expenditures and provide reports for approval.
  • Manage executive project tasks as required.

Employment Benefits:

  • 401(k) Plan
  • Dental Coverage
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Vision Coverage

Work Schedule:

  • 8-hour shifts
  • Daytime hours
  • Monday to Friday

Experience Requirement:

  • Paralegal: 3 years (Mandatory)

Commute Requirement:

  • Local commuting required

Relocation Requirement:

  • Relocation necessary prior to employment commencement

Work Environment: In-person



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