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Office Coordinator

2 months ago

Schaumburg, Illinois, United States Corporate Resources of Illinois Full time

Corporate Resources of Illinois is seeking a dedicated full-time Office Coordinator to join our team.

Office Coordinator (Construction Sector)

Compensation: $46,000 - $50,000 Annually, including Medical, Dental, Vision, and 401k with matching contributions.

With over 70 years of experience in the construction sector, our organization prides itself on delivering exceptional service while fostering an environment of trust and respect.

The Office Coordinator plays a crucial role in providing administrative assistance throughout the project lifecycle, from initial bidding and estimating to project completion.

We are looking for a motivated, detail-oriented individual who thrives in a dynamic environment. Our company values talent and effort, offering numerous opportunities for career advancement and professional growth.

Key Responsibilities of the Office Coordinator:

  • Assist the Finance Department in preparing quotes, bids, and pricing proposals for upcoming projects.
  • Review and process documentation from subcontractors and vendors, including waivers and billing statements.
  • Prepare lien documents, ensuring all information is accurate and compliant.
  • Manage payment applications received and allocate them to customer accounts appropriately.
  • Communicate with project teams regarding payment statuses, including received payments and outstanding balances.
  • Execute job cost adjustments, transfers, and corrections as needed.
  • Validate and upload initial project budgets into the financial system.
  • Ensure accurate setup of contracts and jobs in the accounting system by reviewing contract documents and collaborating with project teams.

Qualifications for the Office Coordinator:

  • 1-3 years of experience in administrative or financial roles, preferably within the construction industry.
  • Proven ability to work collaboratively as part of a team.
  • Proficiency in the MS Office Suite.