Senior Executive Assistant
2 weeks ago
Executive Administrator
Location: Hybrid role with on-site presence required on specific days.
Contract Duration: 5+ Months
Metasys Technologies, Inc. is looking for a skilled administrative professional to fill a pivotal role within the Architecture and Networking North America division. This part-time position entails a commitment of 16 hours per week, necessitating on-site attendance two days a week.
Key Responsibilities:
- Deliver high-level administrative assistance to the Head of PL2 R&D.
- Develop presentation materials and contribute insights using Microsoft PowerPoint, Excel, and Word.
- Organize meetings, activities, and monthly staff gatherings, ensuring all necessary documentation is prepared and uploaded.
- Support AN leadership on various projects as directed by the Head of PL2 and Site Leadership.
- Leverage SAP for data collection and report generation.
- Maintain organized files, manage correspondence, and distribute monthly activity and performance reports.
- Process and approve purchase order requisitions, workflows in SAP, and manage invoice submissions.
- Coordinate domestic and international travel arrangements through Concur.
- Handle expense reporting for management personnel using Concur.
- Provide clerical support, including managing inquiries, ordering office supplies, distributing mail, and processing invoices.
- Organize logistics for meetings, local events, conferences, and workshops.
- Prepare and arrange meeting materials, presentations, and audio/visual requirements.
- Manage calendars and schedule meetings and conference calls.
- Plan catering and refreshments for meetings and special events, ensuring conference rooms are set up appropriately.
- Uphold a high level of confidentiality regarding sensitive information.
Qualifications:
- Minimum of 5 years of relevant experience.
- High School diploma or GED required.
- Strong analytical skills with meticulous attention to detail.
- Exceptional organizational, written, and verbal communication abilities.
- Proficient in Microsoft Office Suite.
- Must possess legal authorization to work in the U.S.
Metasys Technologies is committed to equal employment opportunities. All candidates will be evaluated for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
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