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Office Coordinator

2 months ago

Walnut Creek, California, United States Family Law Firm Full time
Job Overview

We are a well-established family law practice with a dedicated team of legal professionals focused on delivering exceptional legal services to our clients. We are currently seeking a full-time (non-exempt) Office Coordinator to enhance our collaborative environment.


The Office Coordinator role encompasses the following responsibilities:

  • Overseeing daily office operations, including mail processing, managing incoming calls, and maintaining office supplies.
  • Conducting initial consultations with prospective clients, scheduling appointments, and sending follow-up confirmation communications.
  • Coordinating the team calendar to ensure efficient scheduling.
  • Managing client billing processes, including invoice preparation, payment collection, and oversight of outstanding accounts.
  • Handling client expenses and vendor invoicing.
  • Occasionally performing errands as required.
  • Working full-time in the office environment.

Ideal Candidate:

  • Experience: Previous office experience is preferred, ideally within a legal context. Familiarity with billing processes is a plus, but we are willing to train the right individual.
  • Technical Proficiency: Must be adept with office technology and comfortable troubleshooting common technical issues.
  • Interpersonal Skills: Possesses a friendly demeanor, excellent phone etiquette, and the ability to engage with clients, who may be experiencing emotional challenges. A sense of humor and the ability to share light-hearted moments with colleagues is valued.
  • Organizational Skills: Highly organized, dependable, with a keen attention to detail. The candidate should be proactive in managing their responsibilities and comfortable seeking assistance when needed.
  • Transportation: Must have access to a reliable vehicle with appropriate insurance and registration.

Employee Benefits:

  • Competitive Compensation: Salary range of $20-$30 per hour, based on qualifications and experience.
  • Flexible Hours: Our office closes early on Fridays, allowing staff to leave at 12:30 PM while still receiving full pay for the day.
  • Paid Time Off: 10 vacation days and 5 sick days annually, along with generous paid holidays. For most federal holidays, we close the office the preceding Friday for a long weekend. Additionally, we offer a paid holiday week in December.
  • Health Benefits: Comprehensive health insurance package, including a fully employer-sponsored platinum medical, dental, and vision plan with no waiting period.
  • Flexible Spending Accounts: Access to a Flexible Spending Account and Dependent Care Account for tax-free health and childcare expenses.
  • Retirement Plan: We provide a 401(k) plan with employer contributions matching 3% of your annual compensation, regardless of your personal contributions.
Company Overview

We are a family law firm with a team of six attorneys dedicated to providing high-quality legal services while promoting a healthy work-life balance.