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Administrative Assistant

2 months ago

Walnut Creek, California, United States Dynamic Office & Accounting Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dynamic Office & Accounting Solutions. As the first point of contact, you will be responsible for providing exceptional customer service, managing front desk operations, and coordinating office logistics.

Key Responsibilities
  • Front Desk Management: Greet and receive visitors, ensure a welcoming atmosphere, and manage incoming and outgoing deliveries.
  • Call Handling: Answer and direct phone calls, provide courteous assistance, and ensure inquiries are routed to the appropriate team members.
  • Task Coordination: Organize and track office-related tasks, including equipment management, event coordination, maintenance scheduling, and document organization.
  • Building Liaison: Act as the go-to person for building-related issues, including maintenance and service requests, ensuring the office remains functional and well-maintained.
  • Office Appearance Management: Assist in maintaining a tidy and organized office environment, contributing to a professional and efficient workspace.
  • Meeting and Event Support: Set up and clean up for meetings and events, ensuring that logistics run smoothly.
  • Vendor Relations: Handle product and supply orders, liaising with vendors and service providers to ensure office needs are met efficiently.
  • Data Management: Maintain and enter data into databases, spreadsheets, and systems, ensuring records are accurate and up to date.
  • Financial Admin Support: Process, reconcile, and enter expense reports and time sheets into the billing system, ensuring timely financial tracking.
  • Schedule and Travel Coordination: Organize schedules and travel arrangements for team members, including managing itineraries and accommodations.
Requirements
  • High School Diploma or Equivalent: Your foundation for success.
  • MS Office Pro: You're comfortable with Word, Excel, PowerPoint, and Outlook.
  • Organized and Proactive: A strong work ethic and a go-getter mentality are a must.
  • People Person: Excellent customer service and interpersonal skills, you excel at building positive relationships.
  • Experience in the Administrative World: Previous experience in a similar role will set you up for success.