Administrative Assistant

2 weeks ago

Wilmington, Ohio, United States Solutions Community Counseling And Recovery Centers Full time
Job Overview

The role of the Administrative Assistant is pivotal in ensuring the smooth operation of office activities and supporting staff functions. This position encompasses a variety of clerical tasks aimed at maintaining organizational efficiency.

Key Responsibilities

  • Design and manage forms to collect and maintain essential client information.
  • Assist clinical personnel by organizing appointments, managing client records, and verifying information.
  • Handle incoming and outgoing correspondence, ensuring timely distribution of mail.
  • Maintain a tidy office environment by managing clutter and performing routine cleaning tasks.
  • Provide secretarial support to staff and respond to inquiries from the public, including managing phone calls and taking messages.
  • Utilize computer software to create and edit documents, reports, and schedules, ensuring accuracy through proofreading.
  • Establish and maintain professional relationships while addressing concerns and finding solutions.
  • Input and manage client admissions and discharges in the electronic health records system.
  • Maintain confidentiality of sensitive information and adhere to privacy policies.
  • Organize and maintain filing systems to ensure easy access to documents.

Additional Duties

Perform other clerical tasks as requested by administrative staff to support overall office functions.

Work Environment

This position operates within a standard office setting, requiring effective communication and occasional physical activity such as lifting light objects.

Qualifications

A combination of education and experience is necessary, typically including a high school diploma or GED, with 1 to 3 years of relevant experience in an administrative role.

Skills Required

  • Proficient in standard office practices and procedures.
  • Strong verbal and written communication skills.
  • Ability to manage multiple tasks and maintain accurate records.
  • Familiarity with office equipment and software applications.

This job description outlines the essential functions of the Administrative Assistant role and is not intended to be exhaustive. Additional duties may be assigned as necessary.

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