Administrative Assistant

1 week ago

Wilmington, Ohio, United States Solutions Community Counseling And Recovery Centers Full time
Job Overview

The role of the Administrative Assistant is vital in ensuring smooth office operations and supporting staff activities through various secretarial tasks. This position involves maintaining organized files, creating documents, and executing other clerical responsibilities as needed.

Key Responsibilities and Expectations

To excel in this position, the individual must effectively carry out the essential duties outlined below. Reasonable accommodations will be provided for individuals with disabilities as per the Americans with Disabilities Act.

  • Design and manage forms to collect and maintain insurance information for all clients.
  • Assist clinical personnel by scheduling appointments, managing client records, verifying information, and performing additional tasks as required.
  • Provide client support by reviewing forms, offering guidance, and addressing inquiries regarding accounts and available resources.
  • Handle incoming correspondence by receiving, opening, date-stamping, and distributing mail. Prepare outgoing mail for dispatch.
  • Maintain a tidy office environment by minimizing clutter and performing routine cleaning tasks.
  • Support office staff by executing secretarial duties, responding to phone calls, addressing routine inquiries, managing complaints, routing calls, and taking messages.
  • Utilize computer software to type and create correspondence, memos, reports, forms, schedules, and other documents. Prepare various reports as directed, ensuring accuracy through proofreading.
  • Establish rapport with clients while maintaining professional boundaries and focusing on effective solutions to concerns.
  • Assist clinical staff with scheduling and managing appointments, as well as inputting client admissions, transfers, and discharges into the electronic health record system.
  • Maintain a basic understanding of agency operations and detailed knowledge of specific programs.
  • Manage voice mail messages and notify management of employee absences.
  • Organize documents by maintaining an efficient filing system and keeping accurate records.
  • Uphold confidentiality regarding client records and sensitive information.
  • Adhere to the assigned work schedule, demonstrating regular attendance and willingness to work overtime as necessary.

Additional Duties

Perform other clerical tasks as requested by administrative personnel.

Supervision

This position does not involve supervisory responsibilities.

Equipment Utilized

Proficient use of computers, electronic health records systems, telephones, fax machines, copiers, and other standard office equipment.

Interactions

Engage with clients and the general public.

Confidentiality

Adhere to confidentiality policies, ensuring that any client information obtained during the course of work is not disclosed to unauthorized parties.

Work Environment

This position typically operates in a standard office setting. Verbal de-escalation skills may be necessary when interacting with clients.

Physical Requirements

The following physical demands are commonly associated with this role. These demands are not job qualification standards but serve to help identify tasks where reasonable accommodations may be necessary.

  • Regularly exhibit digital dexterity when entering data into a computer.
  • Frequently sit for extended periods, with occasional standing and walking.
  • Engage in verbal communication with others in person and via telephone.
  • Occasionally reach, stoop, or kneel to file documents.
  • Vision requirements include close, detailed vision for computer work.
  • Occasionally lift weights up to 25 pounds when handling files or supplies.

Required Knowledge, Skills, and Abilities

Knowledge of: standard office practices and procedures; secretarial science; English language usage; basic bookkeeping principles; computer software applications.

Ability to: understand and follow instructions; develop effective working relationships; maintain confidentiality; work independently; coordinate multiple tasks; and perform detailed work with numerical data.

Skills in: verbal and written communication; operating office equipment; using job-related software; organizing documents; and providing customer service.

Qualifications

An appropriate combination of education, training, and experience may qualify an applicant for this position. A typical qualification includes a High School Diploma or GED (technical or vocational training preferred) with 1 to 3 years of secretarial experience.

Licensure or Certification Requirements

A valid State Motor Vehicle Operator's License or reliable means of transportation is required.

Employee Acknowledgment

I acknowledge that I have read and understand the duties and requirements outlined in this job description. I understand that this description is not a contract of employment and that employment is at-will.

  • Administrative Assistant

    2 weeks ago

    Wilmington, Ohio, United States Solutions Community Counseling And Recovery Centers Full time

    Job OverviewThe role of the Administrative Assistant is pivotal in ensuring the smooth operation of office activities and supporting staff functions. This position encompasses a variety of clerical tasks aimed at maintaining organizational efficiency.Key ResponsibilitiesDesign and manage forms to collect and maintain essential client information.Assist...

  • Administrative Assistant

    2 weeks ago

    Wilmington, Ohio, United States Solutions Community Counseling And Recovery Centers Full time

    Job OverviewThe Administrative Assistant plays a crucial role in supporting the operational functions of the office by executing various secretarial tasks. This position is responsible for maintaining organized records, preparing documents, and performing clerical duties as required.KEY RESPONSIBILITIESTo excel in this role, the individual must effectively...

  • Executive Administrative Coordinator for Student Affairs

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewThe Executive Administrative Coordinator plays a pivotal role in supporting the Vice President for Student Affairs and Dean of Students by managing a variety of executive, administrative, and operational tasks. This position is essential for the effective delivery of services to students and requires a high level of discretion and...

  • Executive Administrative Coordinator for Student Affairs

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewThe Executive Administrative Coordinator plays a pivotal role in supporting the Vice President for Student Affairs and Dean of Students. This position encompasses a variety of executive, administrative, and operational tasks that are essential for the effective functioning of the office.Key ResponsibilitiesOffice Management: Oversee the...

  • Executive Administrative Coordinator for Student Affairs

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewThe Executive Administrative Coordinator plays a crucial role in supporting the Vice President for Student Affairs and Dean of Students by managing a variety of executive, administrative, and operational tasks. This position involves conducting research, planning, coordinating, implementing, and maintaining programs that enhance service...

  • Assistant Professor of Business in Correctional Education

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewSUMMARY OF ROLE:Wilmington College is seeking applications for a full-time faculty/administrative role within the Prison Education Program, focusing on Business education. This position entails teaching a course load of 7 - 8 classes annually across various correctional institutions in Southwest Ohio. Classes are primarily scheduled during...

  • Certified Nursing Assistant

    2 weeks ago

    Wilmington, Ohio, United States Saber Healthcare Group Full time

    Immediate Pay Options Available$5,000 Signing Bonus OfferedAre you seeking a fresh start in a supportive environment? This opportunity is designed for you! With numerous pathways for advancement, you will find your work fulfilling and engaging. Join a collaborative team that encourages and assists each other through any challenges faced.Our Benefits...

  • Registered Nursing Assistant

    2 weeks ago

    Wilmington, Ohio, United States Saber Healthcare Group Full time

    Immediate Pay Options Available$5,000 Signing Bonus OfferedAre you seeking a rewarding career in a supportive environment? Join our team where growth opportunities abound and collaboration is key. We are dedicated to helping each other overcome challenges and thrive together.What We Offer:$5,000 Signing Bonus OfferedImmediate Pay Options AvailableWeekly Pay...

  • Adjunct Professor of Business

    6 days ago

    Wilmington, Ohio, United States Wilmington College Full time

    Job SummaryWe are seeking a highly qualified Business Faculty Member to join our team at Wilmington College, specifically for our Prison Education Program. This is a full-time, long-term faculty/administrative position that will serve the Wilmington College Prison Education Program in Business.Key ResponsibilitiesTeach courses in Business Administration to...

  • Business Professor

    4 days ago

    Wilmington, Ohio, United States Wilmington College Full time

    Job DescriptionPosition Summary:The Academic Affairs department at Wilmington College, in collaboration with the Prison Education Program, invites applications for a full-time, long-term faculty/administrative position. This role will serve the Wilmington College Prison Education Program, focusing on Business and Economics courses. The successful candidate...

  • Faculty Position in Business for Incarcerated Education Initiative

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    POSITION OVERVIEW: Wilmington College is seeking applications for a full-time faculty/administrative role within the Prison Education Program, specifically focusing on Business education. This position entails an annual teaching commitment of 7 - 8 courses, which may vary across different semesters, at various correctional institutions. Classes are primarily...

  • Business Faculty Member

    1 week ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewSUMMARY OF ROLE:Wilmington College is seeking applications for a full-time faculty and administrative role within the Prison Education Program. This position focuses on Business education and entails an annual teaching commitment of 7 to 8 courses, which may vary across fall, spring, and summer terms. The courses will be conducted at various...

  • Physical Performance Trainer

    1 week ago

    Wilmington, Ohio, United States Wilmington College Full time

    Job OverviewPosition SummaryWilmington College, a private institution competing at the NCAA Division III level, is seeking applications for the role of Assistant Athletic Trainer. This is a full-time opportunity that comes with a comprehensive benefits package.Key ResponsibilitiesThe selected candidate will report to the Head Athletic Trainer and the Senior...

  • Sports Medicine Specialist

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Job OverviewPosition SummaryWilmington College, a private institution competing at the NCAA Division III level, is seeking applications for the role of Assistant Athletic Trainer. This full-time position offers a comprehensive benefits package.Key ResponsibilitiesUnder the supervision of the Head Athletic Trainer and Senior Director of Athletics, the...

  • Research and Development Internship Opportunity

    3 days ago

    Wilmington, Ohio, United States Ferno Full time

    Job SummaryThis position supports the Engineering department at Ferno. The R&D intern will have a basic understanding of how to approach problem-solving after general direction.Essential Duties and ResponsibilitiesSupports the performance of R&D functionsPerforms routine and administrative tasksHelps maintain a clean and safe work environmentPrimarily...

  • Night Shift Operations Supervisor

    6 days ago

    Wilmington, Ohio, United States The AZEK Company Full time

    Job SummaryWe are seeking a highly skilled and experienced Night Shift Operations Supervisor to join our team at The AZEK Company. As a key member of our operations team, you will be responsible for overseeing and assisting Shift Leaders, Operators, and Rail Car Attendants to ensure that organizational commitments regarding people, safety, quality, delivery,...

  • Lead Nursing Supervisor

    2 weeks ago

    Wilmington, Ohio, United States Ohio Living Cape May Full time

    Sign-On Incentive: $1,500.00Part-Time Night ShiftCommitment to ExcellenceAs a dedicated nursing professional, you take immense pride in delivering outstanding patient care. Your passion for nursing drives you to ensure that every resident receives the highest quality of care. You naturally excel in guiding and mentoring nursing assistants, fostering a...

  • Global Logistics Manager

    2 weeks ago

    Wilmington, Ohio, United States The AZEK Company Full time

    Global Logistics ManagerThe AZEK CompanyLocation: FlexibleThe AZEK Company is a leading manufacturer in the building products sector, generating over $1.2 billion in revenue and dedicated to promoting the use of recycled materials. Our expertise in materials science allows us to create high-quality, sustainable products for both residential and commercial...

  • Licensed Nursing Aide

    2 weeks ago

    Wilmington, Ohio, United States Saber Healthcare Group Full time

    On-Demand Pay - Access Your Earnings Immediately$5,000 Sign-on Bonus AvailableAre you seeking a rewarding position in a supportive environment? Look no further! We offer numerous opportunities for professional development, ensuring that you remain engaged and fulfilled in your role. Join a collaborative team that is dedicated to overcoming challenges...

  • Student Admissions Specialist

    2 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewWilmington College, a distinguished liberal arts institution with a strong commitment to career-oriented education, is currently seeking a qualified individual for the role of Admissions Counselor. This full-time, exempt position is situated within our Admissions Office and plays a crucial role in guiding prospective students through the...