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Executive Administrative Coordinator for Student Affairs
2 months ago
The Executive Administrative Coordinator plays a pivotal role in supporting the Vice President for Student Affairs and Dean of Students by managing a variety of executive, administrative, and operational tasks. This position is essential for the effective delivery of services to students and requires a high level of discretion and confidentiality.
Key Responsibilities- Oversee the operations of the Vice President's office to maximize productivity and efficiency while maintaining confidentiality.
- Organize office activities and manage the scheduling of meetings.
- Procure necessary materials and supplies for the office.
- Address initial inquiries and concerns from students, staff, and community members.
- Serve as a communication liaison among all college stakeholders.
- Ensure compliance with records retention policies and manage the Vice President's office budget.
- Provide comprehensive administrative support, including monitoring activities and coordinating communications.
- Prepare and maintain distribution lists and assist in the creation of monthly reports.
- Attend meetings, documenting and distributing minutes as required.
- Coordinate travel arrangements and manage reimbursements for the Vice President.
- Manage the Vice President's calendar and appointment scheduling.
- Assist in organizing events, communications, and presentations.
- Support graduation planning in collaboration with the Records office.
- Draft written, oral, and electronic communications on behalf of the Vice President.
- Monitor activities assigned by the Vice President to ensure timely completion.
- Act as the primary point of contact for the Vice President's office.
- Facilitate communication with various community groups, students, and service agencies.
- Exercise creative authority in the preparation of written documents and presentation materials.
- Plan and execute special events as needed.
- Contribute to initiatives focused on student success and customer service standards.
- Serve as a liaison within the internal college community and with external stakeholders.
- Provide administrative support for committees and teams led by the Vice President.
- Offer backup support to deans and directors within the Student Affairs division.
- Assist in the Strategic Enrollment Management Planning process.
- Perform additional duties as assigned by the Vice President.
Applicants should possess a Bachelor's degree from an accredited institution and a minimum of three years of relevant administrative experience. Candidates must demonstrate the ability to:
- Identify and resolve administrative challenges effectively.
- Execute complex administrative tasks with minimal supervision.
- Analyze and present data clearly and concisely.
- Prepare comprehensive reports and documentation.
- Interpret and ensure adherence to organizational policies.
- Thrive in a dynamic, fast-paced environment while managing multiple priorities.
Additionally, a commitment to fostering a multicultural and diverse environment is essential.
