Grant Management Specialist

2 weeks ago

Norristown, Pennsylvania, United States Montgomery County Pennsylvania Full time
POSITION OVERVIEW

Appointed by the Chief Planner and Chief Finance and Compliance Officer, the Grants Administrator is tasked with recommending and executing procedural and operational enhancements related to the standard and special financial and administrative functions of the SEPA RTF and the HSGP.

KEY RESPONSIBILITIES

Under the guidance of the Chief Finance and Compliance Officer, the Grants Administrator holds two primary responsibilities: overseeing the financial and documentation aspects of the annual grant-making process for all received grants, and collaborating closely with SEPA RTF Staff and Regional Counterparts to ensure precise financial reporting and adherence to procedures for all grants. The Grants Administrator partners with the Chief Finance and Chief Compliance and Planning Officers, SEPA RTF Regional Counterparts, the Fiduciary Agent, and members of the SAA to manage a substantial grant portfolio valued at sixty million dollars.

This role encompasses, but is not limited to, the following duties:

  • Collaborate with the Chief Finance and Compliance Officer and Chief Planner to establish and uphold a timely, efficient, and transparent process for the entire grant lifecycle, from proposal to closure. This includes pre-award management, payment tracking, report generation, monitoring, and post-award management;
  • Prior to fiduciary check disbursement, review all incoming check requests (CR's) for compliance and log expenses using the Grants Tracking System;
  • Assist Task Force staff annually with various federal and state program compliance audits, including the federal single audit, grant program monitoring, and preparation of grant-funded equipment inventory lists;
  • Prepare and review reimbursement requests to the SAA on behalf of the Fiduciary, which involves compiling and transposing information onto Division of Grants Management form seven (DGM-07), transferring backup documents to SAA via the DCED portal, and following up to resolve any compliance-related inquiries from SAA;
  • Access NOFO (Grant Guidance), OMB Circulars, CFR's, GSA, and all relevant federal, state, and fiduciary regulations, policies, and procedures, interpreting applicable regulations and translating them into operational policies as necessary;
  • Ensure organizational effectiveness and compliance, assisting in setting relevant policies and providing technical support and/or report generation as required;
  • Deliver ongoing collaborative training related to grant administration and organizational policies;
  • Prepare requisitions for purchase orders and facilitate the disbursement of issued POs between the fiduciary and SEPA RTF Regional Counterparts;
  • Assign equipment tracking identification numbers and log SAA Shopping Cart and Purchase Order numbers using the Grants Tracking System;
  • Conduct monthly financial reconciliations;
  • Maintain historical, operational, and permanent records in accordance with the SEPA RTF Records Retention Policy;
  • Utilize relevant computer programs associated with current fiduciary and SAA operations;
  • Provide administrative support for the execution of the Executive Board and SEPA RTF operations as needed.
QUALIFICATIONS

To successfully perform this role, an individual must be capable of executing each essential duty satisfactorily. The following requirements represent the knowledge, skills, and abilities necessary for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • High school diploma or equivalent;
  • Exceptional interpersonal, verbal, and written communication skills;
  • Professional demeanor;
  • Proficiency in Microsoft Office is required (Excel, Outlook, and PowerPoint);
  • Excellent typing skills;
  • Strong project management and time management abilities; highly organized and detail-oriented;
  • Demonstrated ability to analyze complex situations and present options;
  • Enjoy working independently as well as collaboratively within a team.
PHYSICAL REQUIREMENTS

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk, sit, and communicate effectively. The employee may occasionally be required to use hands to handle or feel objects, tools, or controls; reach with hands or arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is typically moderate.

EQUAL EMPLOYMENT OPPORTUNITY POLICY: It is the policy of the Montgomery County Department of Public Safety to promote the employment of all individuals in accordance with their fullest abilities, regardless of race, color, religious creed, age, gender, political affiliation/registration, national origin, ancestry, sexual orientation, lifestyle, familial status, or non-job-related handicaps or disabilities. All Department employees will be provided equal opportunities in employment, wages, promotions, benefits, and all other privileges, terms, and conditions of employment.

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