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Executive Administrative Assistant to the President
2 months ago
Under the direction of the President, this position provides high-level confidential administrative support to the Baltimore City Community College. The successful candidate will be responsible for ensuring the office operates efficiently and effectively with the highest level of confidentiality, integrity, and customer service.
Key Responsibilities- Assist with the management of the office's administrative affairs, including work assignments and administrative tasks.
- Maintain and manage the executive calendar, ensuring timely and accurate scheduling of meetings and appointments.
- Attend meetings and provide follow-up as requested with internal and external stakeholders.
- Review and track internal and external mail, exercising discretion and confidentiality.
- Act as a communication liaison between internal and external stakeholders, providing exceptional customer service.
- Research, collect, and organize data as required for speaking engagements, presentations, and meetings.
- Assist with the review of documents in preparation for signature, ensuring accuracy and attention to detail.
- Monitor office expenditures and budget, ensuring fiscal responsibility.
- Assist with drafting presentations, itineraries, agendas, and confidential correspondence.
- Arrange, coordinate, and schedule meetings, appointments, and special events as requested.
- Coordinate, process, and manage travel arrangements, ensuring seamless execution.
- Provide input to the College's Administrative Coordinators Project Team.
- Assist with initiatives to ensure the continuous improvement of administrative operations and support services.
- Assist with work assignments for Administrative Assistants in the office.
- Maintain records and files, including those of confidential and restricted nature.
- Perform special projects and other duties as assigned.
- Bachelor's Degree in Business or a related field.
- 5-10 years of providing executive-level administrative assistance.
- Experience handling highly confidential and sensitive information.
- Excellent written and verbal communication abilities.
- Proficient with Microsoft Office Suite.
- Demonstrated cultural competency, sensitivity, and understanding of diverse academic, socioeconomic, cultural disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
