Executive Assistant

4 weeks ago

Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to the Vice President of Human Resources at Johns Hopkins University. The successful candidate will be responsible for managing the Vice President's calendar, coordinating meetings and events, and preparing briefing materials. This is a dynamic and fast-paced role that requires excellent communication and organizational skills, as well as the ability to maintain confidentiality and handle sensitive information.

Key Responsibilities
  • Manage the Vice President's calendar, including scheduling meetings, appointments, and events
  • Coordinate with other administrators and leaders to resolve scheduling conflicts and prioritize requests
  • Prepare briefing materials, including researching and gathering critical information and intelligence on issues
  • Organize high-level meetings with multiple constituencies and disseminate corresponding meeting materials
  • Oversee incoming correspondence and requests for the Vice President's attention, prioritizing items that need immediate attention
  • Coordinate travel and itineraries for the Vice President, preparing travel and accommodation arrangements and processing expenses and reimbursements
  • Develop institutional relationships to help facilitate the work of the Vice President and her office
  • Interface with key leadership and leadership offices across the university and health system
  • Represent and speak on behalf of the Vice President, with direction from the Vice President on matters related to scheduling and prioritization of meetings
Requirements
  • Bachelor's Degree
  • Five years of experience in providing progressively responsible administrative support, with experience working on a wide variety of special projects and special assignments
  • Additional education may substitute for required experience, and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
Preferred Qualifications
  • Outstanding interpersonal, customer service, and organizational skills, with exceptional attention to detail
  • The ability to effectively communicate and engage across all levels of staff, faculty, and leadership
  • Excellent experience exercising good judgment, maintaining confidential information, and managing more than one task simultaneously in a dynamic, fast-paced, professional environment
  • Exceptional written and verbal communication skills
  • Ability to make independent decisions using careful judgment and action to determine priorities
  • Adept at time management and prioritization
  • Significant experience with Microsoft Office products, especially Outlook and PowerPoint
  • The desire to learn and engage with new technology to enhance efficiency and productivity

Classified Title: Executive Assistant
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $42.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: M-F/8:30-5:00
Exempt Status:Non-Exempt
Location:Eastern High Campus
Department name: VP of Human Resources
Personnel area: University Administration

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