Executive Assistant to the President, Commercial Division

8 hours ago

Baltimore, Maryland, United States Metropolis Full time
Job Title: Executive Assistant to the President, Commercial DivisionJob Summary:

Metropolis is seeking an experienced Executive Assistant to provide high-level administrative support to the President, Commercial Division. The successful candidate will be responsible for calendar management, travel coordination, and office management assistance for our Baltimore, Maryland Office.

Key Responsibilities:
  • Provide administrative support to the President, Commercial Division, including calendar management, travel coordination, and office management assistance.
  • Develop an understanding of the company's culture, policies, and best practices to prioritize meetings and tasks independently.
  • Track project progress and provide regular updates to the President, Commercial Division.
  • Plan and organize travel, including booking flights, hotels, transportation, and managing travel expenses.
  • Draft, review, and send communications on behalf of the company executive(s).
  • Manage office supplies and tasks for our Baltimore Regional Office.
  • Ensure the President, Commercial Division is prepared for meetings, including gathering or distributing materials, providing relevant research, note-taking, etc.
  • Provide general administrative support, including filing paperwork, expense reporting, invoice processing, and other tasks to facilitate the smooth operation of the executive's office.
Requirements and Qualifications:
  • High school diploma required; Bachelor's degree in Business Administration or related field preferred.
  • At least 4 years of related experience required.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and record keeping systems.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
About Metropolis:

Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. We envision a future where people transact in the real world with a speed, ease, and convenience that is unparalleled, even online.

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